Job Title

Apply now Job no: ELMO-00001287Work type: Full Time Permanent (F)Location: Sydney (CBD)Categories: Legal Practice, Administration & Support, OperationsAbout usMeridian Lawyers is a dynamic and innovative law firm with offices in Sydney, Melbourne, Newcastle, Brisbane, Perth and Canberra. Clients look to our experienced and award-winning team for advice in Insurance, Corporate & Commercial, Workplace Relations & Safety, Commercial Litigation & Dispute Resolution, Property and Health Law.We are known for providing exceptional quality legal advice that is both strategic and practical. It is this blend of technical expertise and the personal relationships we have with our clients that sets us apart from our competitors.About the OpportunityThis fantastic role is for a Practice Administration Assistant in our Sydney office looking to grow their career as an Administration professional. The primary objective of this role is to provide consistent daily office services support within the Sydney office, ensuring an engaging and comfortable working environment for staff. Additionally, this position delivers administrative and office services support to the broader business, enhancing overall workplace efficiency and fostering a positive and wellorganised office environment.This role provides opportunities to develop skills across broader business functions, including precedent and document automation, legal assistant duties, and ongoing involvement in continuous improvement initiatives.Key ResponsibilitiesAs the Practice Administration Assistant, you will be responsible for providing high-level support to ensure a seamless experience for clients, visitors, and staff. Your duties will include:Provide back-up support and cover for the Sydney Corporate Receptionist during receptionist absences (meeting room support/breaks/leave) as set out below:Answer and direct incoming calls while promptly relaying accurate messages to the intended recipientsAssist with welcoming and guiding office visitors, offering refreshments as neededAssist with managing meeting room bookingsAssist with ad hoc meeting room requests (eg photocopying, scanning, arranging last minute catering)Assist with allocation and distribution of security passes and staff lockersBooking couriers.Liaising with Building Management to arrange repairs or maintenance.Assist with file management processes, including opening and closing of matters in the firm''s practice management system.Assist with travel and accommodation bookings.Attend to the filing and reconciliation of emails, faxes, correspondence, enquiries, invoices, and receipts, ensuring relevant documents are forwarded to appropriate teams (e.g. Finance, HR, etc.).Interact with third-party vendors and service providers.Attending to record management activities on a regular basis and maintaining relationship with records management provider.Assist with incoming and outgoing mail processes.Provide support to teams with other ad hoc administrative duties (photocopying/printing, typing, hand deliveries) and projects as required.General office housekeeping duties, including upkeep of shared spaces (kitchens).Ordering and distributing stationery, kitchen supplies, milk/fruit deliveries, coffee machine consumables and other ad hoc packages.Restocking kitchens with standard stock.Assist with maintaining cleanliness, and presentability of reception, meeting rooms and backofhouse areas.Assist with the setup of inhouse events.About youTo be considered for this opportunity, you will have:Completion of (or currently enrolled in) Secretarial diploma or Certificate III or Certificate IV in Business related studies would be highly regarded but not essential.Previous administrative or reception experience gained in a corporate or professional services environment is preferred but not essential.Proficient in MS Office software with broader computer and technology skills is desirable.Strong communication and interpersonal skills.High level of attention to detail and accuracy in completing tasks.Demonstrated diplomacy, discretion, and confidentiality.Sound problem solving skills.Strong initiative along with a proactive approach.Ability to prioritise tasks with ease.Ability to work independently and as part of a team.Skills & AbilitiesProfessional appearance and manner, with a friendly and welcoming attitude.Demonstrates a professional and courteous attitude to clients and internal stakeholders.Consistently delivers excellent client service through telephone answering, addressing client queries, prioritising action items.Is an active team player and seeks to build relationships with peers and team members.Demonstrates a can do attitude and a willingness to learn new systems and tasks and to assist others.Contributes ideas, opinions and suggestion in team discussions.Shows enthusiasm and responsiveness to clients.Looks for new ways to improve ways of working.Joining Meridian Lawyers means joining a practice known for our specialisation and capability. We are a value driven organisation with a genuine, friendly and collaborative culture that respects, rewards and values input and innovation from all levels of the business.We strive to be an employer of choice and understand that it is the contribution of our people that makes our business successful. We have a range of benefits that reward excellence, which include:Wellbeing initiatives including regular health and skin checks, flu vaccinationsA range of discounts and services through a variety of leading retail and service partnersAn additional paid Personal Enjoyment Day each calendar yearAbility to purchase up to 1 week of additional annual leave per financial yearAn employee referral programA commitment to learning and development through our MeridianMinds programNext StepsIf this sounds like the right opportunity for you then please submit your CV via this advertisement.Advertised: 28 Jan 2026 AUS Eastern Daylight TimeApplications close: #J-18808-Ljbffr