Job Title

OverviewNot all Executive Assistant (EA) roles are created equal. This role provides the opportunity to work in close partnership with the Executive Director, Strategic Services, delivering highlevel executive, secretarial, and administrative support. The position plays a key role in coordinating the daytoday operations of the Office of the Executive Director. As an experienced EA, you are highly organised, reliable, and well prepared. You demonstrate sound judgement, the ability to anticipate requirements, and the capacity to respond effectively within a fastpaced emergency services environment. You possess welldeveloped skills in Microsoft Windows applications and are confident in the use of technology to support executive operations. Your capability includes advanced document and file management, professional correspondence, and presentation preparation. You apply a continuous improvement approach, identifying opportunities to enhance systems and processes to improve efficiency and overall directorate performance. Initiative and forward planning are essential to success in this role and are demonstrated through your proactive approach to work. Your strong interpersonal and communication skills enable you to build effective working relationships and represent senior leadership with professionalism, discretion, and integrity.This is a permanent appointment offering a varied and rewarding role in which no two days are the same. Responsibilities include managing multiple priorities and supporting effective stakeholder engagement across the organisation. We are committed to providing a highquality working environment and supporting the wellbeing, development, and retention of our valued employees.Working with us providesAccess to a Rostered Day OffLeave loading @ 17.5%WFH (conditions apply)Support for education, career and professional developmentAn unrivalled suite of physical and mental health and wellbeing support servicesDiscounted health insuranceFree gym facilities (conditions apply)About the RoleAs an experienced Executive Assistant, you apply sound judgement, discretion, and professionalism in supporting executive decisionmaking.You are confident in managing matters independently, providing accurate and timely information, and engaging effectively with a broad range of internal and external stakeholders.This role requires regular interaction with senior executives at Fire Rescue Victoria (FRV), as well as senior leaders across government departments and partner agencies.This engagement is underpinned by a high level of written and verbal communication capability.In your daytoday work, you demonstrate initiative, strong problemsolving skills, and resilience in a dynamic and often highpressure environment.You are highly organised, adaptable, and resourceful, contributing as a reliable member of a highperforming team committed to delivering outcomes that support the organisation and the community.Functional AccountabilitiesManage the workflow of information and all requests within the Office of the Executive DirectorProvide assistance to the Executive Director''s direct reports including Directors and senior leaders this includes collating and preparing reports and assisting with general administration and projectsAttend to high volume of significant and urgent matters submitted to the Executive Director for consideration or approval and determine necessary priorities, approval methods and ensure necessary follow up action is takenCoordinating requests for information from internal and external stakeholdersProviding professional first point of contact for all enquiries to the Strategic Services DirectorateAttending to any actions arising from Executive Leadership Team meetings that involve Policies, Procedures or correspondenceDisplaying a high degree of discretion, confidentiality, initiative and adaptability in your daily performanceAssist the Executive Director with the daily operations; follow up on their activities and commitments, including tasks that have been delegated to other staff and stakeholdersUndertake research and prepare advice and findings to inform executive level decision making and planningWhat you will need to SucceedAs a results driven professional, you are highly organised and your experience should include.Minimum Year 12 certificate or equivalentDemonstrated extensive experience as an Executive Assistant and/or Personal AssistantEstablished intermediate to high level of competence in the use of Microsoft Office applications including Outlook, Word, Excel and PowerPoint etcServing the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV).We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture.About UsFRV is a modern fire and rescue service that meets the needs of twentyfirst century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria''s major regional centres.The Strategy Directorate is responsible for FRV technical and specialist capability including aviation coordination, research and development, operational communications and IT services and doctrine, along with equipment resource management.Strategy is also responsible for interoperability, ensuring that these high quality FRV capabilities are delivered in collaboration with other emergency management partner agencies to reduce the impact and consequences of fire and other emergencies on Victorian communities. Strategy is the advocate for operations in the area of property and fleet.We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve.We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.How to ApplyPlease apply via Seek by submitting both a tailored cover letter and resume addressing the qualifications and work experience criteria listed.Applications will be reviewed when received and suitable candidates will be contacted for interview at that time.You are encouraged to apply early to ensure you don''t miss this opportunity.If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Veronika Klaic, Recruitment Business Partner at [email protected]''s standard practice is to appoint at the advertised salary level.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position. #J-18808-Ljbffr