Job Title

Office Services Supervisor - Full Time - MelbournePosted: 15/01/2026Closing Date: 01/02/2026Job Type: Permanent - Full TimeLocation: MelbourneJob Category: Administration,OperationsThe FirmHFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.In Australia, we have 4 offices in Melbourne, Sydney, Brisbane and Perth and around 210 team members.There are two aspects to this role as both the key Office Services lead in the Melbourne office (with 1 direct report) as well as co-ordinating the national Office Services team (Office Administrators across Melbourne, Sydney, and Perth) to ensure the smooth running of our offices and consistent employee experience. As well as the day to day activities across the Melbourne office, you will have a focus on continuous improvement of office services and facilities, manage budgets, support social and internal events, and be the first point of contact for critical incidents in the Melbourne office. The role may also involve some project work, such as office refits/moves and supporting overflow activities across offices.Key ResponsibilitiesCo-ordinate Office Services functions nationally, ensuring prompt, efficient, and reliable serviceLead, mentor, and support a team of Office Administrators across multiple locationsOversee office budgets for staff subsistence, supplies, and event catering; approve office invoicesCollaborate with social committees on events across Australian offices, and offer on the ground support in MelbourneLiaise with building management on services, security, and accessCommunicate building and precinct activations, social events, and office processesLiaise with employees and partners to address urgent requests and coordinate with admin support across offices particularly for eventsReview and improve office processes and procedures for best practiceIdentify training needs for direct reports and ensure ongoing developmentManage relationships with key suppliers, ensuring budget, quality, and sustainability goals are metAct as the first point of contact for critical incidents in the Melbourne officeProvide support for overflow office services activities and project work as requiredDesired Skills and ExperienceAbout YouYou will thrive in this role if you have:Experience in facilities or office management, ideally in a professional services environmentPeople management or team leader experienceStrong organisational, planning, and problem-solving skillsExcellent interpersonal, verbal, and written communication skillsService-oriented approach and attention to detailAbility to undertake occasional travel or work outside usual hoursWhat''s in it for you?If you''re eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down-to-earth group of colleagues, we offer the following benefits:Market-competitive remuneration packageEmployee Referral IncentivesHealth & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activitiesAn active employee-led Social Committee, organising regular events in all our officesThe ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)Beautiful office in the CBD with excellent end-of-trip facilitiesA welcoming, supportive, and collaborative work environmentWhat''s next?If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you!For any questions, please contact:Maarja Kamar, HR Consultant - [email protected] . #J-18808-Ljbffr