Job Title

Join Our Team as a Lead Scheduling Coordinator WangaraiVac WA is a proudly Western Australian, family-owned company specialising in high-powered vacuum operations across civil, mining, industrial and government sectors.Since 2020, weve grown rapidly expanding our fleet, entering the mining sector, and supporting major projects including the Mitchell Freeway Extension, Tonkin Gap, Metronet, Water Corporation emergency works, and Perth Airport redevelopment.Are you an experienced administrative professional with exceptional attention to detail, sharp organisational skills, and a talent for keeping people and workflows running smoothly?If you thrive in a fast-paced environment where accuracy and rapid response matter, this role is for you.Were looking for a proactive Lead Scheduling Coordinator to support the smooth delivery of daily operations and be a key link between our clients, crews, and management team.What Youll Be DoingCarefully schedule daily and weekly works using our custom software, ensuring accuracy and efficiencyAllocate workers, vehicles and equipment to jobs with precisionProfessionally communicate job plans to supervisors and crewsRespond quickly to client bookings, queries and last-minute schedule changesCoordinate accommodation, travel and site inductions with the Admin teamMaintain and update essential documentationWhat Youll BringStrong administrative experience, including scheduling, rostering, logistics or coordinationExceptional attention to detail and a commitment to accuracyAbility to respond promptly and professionally to customers and internal teamsConfident communication skills when working with staff across all levelsFull Microsoft Office proficiencyAbility to stay calm, organised and solution-focused under pressureA positive, team-first attitude and a willingness to take ownershipWho Will Suit This RoleThis role will suit someone who:Enjoys being the go-to person who keeps operations running smoothlyHas a natural ability to organise people, resources and shifting prioritiesTakes pride in accurate admin work and double-checking the detailsCommunicates clearly, confidently and professionally with both clients and field staffWorks well under pressure and can adapt quickly when plans changeLoves supporting a busy team and finds satisfaction in problem-solvingWants a stable role with long-term career growth in a respected WA businessWhats On OfferMonday Friday, 8:30am to 5:30pmFull training provided by experienced staffSupportive team environment and genuine career growth opportunitiesWork phone providedJoin a stable, expanding WA business where your contribution truly mattersWhat You Need to Know About UsStrong operational capability trusted by major contractors, local government, and Tier 1 clientsA professional leadership team with a Managing Director, Operations Manager, Senior Administrator and HR/Legal providing daily support to staffA positive, female-friendly, people-first workplace culture built on professionalism, safety, teamwork and respectAnd most importantly, what its like to work here:Regular staff BBQs and team-building social events we value connection and moraleA fully stocked fridge and pantry available to all staff, every daySupportive and hands-on management youll work closely with a stable leadership team who genuinely invest in staff successClear structure and reliable systems making your role easier and more efficientA growing and opportunity-rich environment with ongoing expansion across WA and interstateJoining iVac WA means joining a stable, expanding business where professionalism is matched with strong team culture and where your contribution will be recognised and valuedUnlock job insightsSalary match Number of applicants Skills matchYour application will include the following questions:Do you have data entry experience?Which of the following statements best describes your right to work in Australia?How many years'' experience do you have as a Scheduling Coordinator?Do you have experience in administration?Which of the following Microsoft Office products are you experienced with?Do you have experience preparing work rosters?Do you have a current Police Check (National Police Certificate) for employment?Do you have a current Australian driver''s licence?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.Featured jobsOffice Administrator & Coordinator (Fleet + Timesheets Focus)Westcool2d agoOffice AdministratorMGC Civil4d agoOperations CoordinatorWOW RecruitmentPerth WA2d agoWhat can I earn as a Scheduling Coordinator #J-18808-Ljbffr