Job Title

OverviewThe Project Coordinator Site Services provides high-quality administrative and coordination support to the Site Services team. This role ensures efficient day-to-day operations, accurate invoicing, compliance with client and site requirements, and effective coordination of service activities. The position plays a key role in supporting branch efficiency, profitability, and customer satisfaction.This is a fixed-term replacement role to cover maternity leave commencing May 2026.ResponsibilitiesProvide comprehensive administrative support to the Site Services teamCoordinate and administer site service activities, ensuring accuracy and timelinessPrepare quotes and manage invoicing for site service jobs via the ERP systemComplete data entry for daily service-related activitiesOpen and close service job numbers and maintain accurate job recordsRaise purchase requisitions to support service activitiesSchedule and coordinate meetings, diaries, flights, and accommodation for service personnelMaintain electronic and paper filing systems, including document editing, proofing, formatting, and archivingManage contract administration and support regulatory and site clearance requirementsEnsure all medical, training, and induction documentation is current and uploaded to client induction portalsMonitor and maintain compliance for site service personnel across multiple client sitesProvide general office and secretarial support as requiredPromote and support a strong culture of personal and team safetyQualificationsWhat You BringExperience using site induction and compliance portals such as GWOS, Damstra, Pegasus, and OnsiteStrong organisational skills with the ability to prioritise and manage multiple tasksExcellent written, verbal, and interpersonal communication skillsHigh attention to detail with strong problem-solving capabilityDemonstrated customer service focus when working with clients, contractors, and internal teamsAbility to work autonomously while contributing effectively within a fast-paced team environmentStrong time management skills and a proactive approach to workWhat we offerCompetitive remuneration package.Work from home options available.Flexible start and finish times.Job security in a volatile market FLSmidth has 140 years of successful operation within a global environment.Development and training within a respected global OEM company.Access to salary packaging options to allow you to maximise your after-tax income.Employee Assistance Program for employees and immediate family.Purchased annual leave options.Involvement with community and charity initiatives.As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is.Kindly note that we will be reviewing applications and conducting interviews on an ongoing basis so please apply as soon as possible.Candidates will be contacted by email. No recruiters and unsolicited agency referrals please. #J-18808-Ljbffr