Job Title

We''re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.Whether you''re building your future or starting your career with us, you won''t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that''s where you come in.About The RoleAs Team Assistant, you will play a key role in supporting the Sunshine Coast teams by providing essential administrative assistance that contributes to the smooth and efficient operation of the office.Key ResponsibilitiesAdministrative SupportCollaborate closely with administrative staff and client facing team members to ensure seamless support across the office. Perform general administrative tasks including scanning, filing, archiving, and document collation. Maintain and update internal databases with accuracy and attention to detail. Provide ad-hoc administrative support as required to meet team needs. Provide ad-hoc reception support where required. Office CoordinationCoordinate and organise team events and meetings. Support with managing stock and ordering of all office supplies, including food, beverages, coffee, and cleaning products. Support with office cleanliness of facilitates (inc. kitchen, fridges, dishwashers, meeting rooms). Support with incoming and outgoing mail. Managing archiving and filing systems. Business Services SupportAssist with ATO lodgements and ensure timely submissions. Conduct company debt checks. Reception ManagementOpen and close the reception area, ensuring all facilities are in order, and checking rooms for readiness and presentation each day. Act as the primary contact for clients and BDO staff, greeting and directing them as needed. Operate the Firm''s incoming calls professionally and efficiently. Manage meeting room bookings, ensuring optimal room usage and prioritizing client meetings. Set up meeting rooms prior to meetings and handle room relocations based on needs. Troubleshoot any AV issues in meeting rooms, escalating to IT when necessary. Manage all incoming and outgoing mail, completing the register where relevant. Maintain the presentation of reception and client-facing areas appropriately. Partner SupportEnsure timely and professional, secretarial and administrative support to two Partners. Assist with client related matters including, report, proposal and presentation preparation, monthly billings, independence conflict checks. Provide corporate secretarial services including ASIC forms and searches. Ensure data integrity information contained in systems is always up to date. Skills RequiredStrong communication and interpersonal skills to be used with internal teams and external stakeholders. Ability to work with a small team, including those offshore. Strong organisational and time management skills. Ability to work under pressure and adapt to changing situations. Ability to work independently and as part of a team. High level of confidentiality and attention to detail. Proven track record in organising meetings and events. Demonstrated ability to support with day-to-day reception operations, including facilities, supplies, and other ad hoc requests. Familiarity with basic financial processes, such as invoicing, budgeting, and expense tracking. Proficient in Microsoft Office. Experience PreferredAt least two years of experience in an administration role. Experience in a fast-paced corporate environment. Experience with Xero, MYOB and Workday. Why BDO?Working for BDO you will be part of a growing and market leading professional services firm.Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what''s possible.Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).We are proud to be recognised as an Inclusive Employer for by Diversity Council of Australia and a Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team