Job Title

Join our Team as a Legal Secretary Are you an experienced Legal Secretary that thrives in a friendly and dynamic office environment where every day brings new challenges? If so, Aitken Legal has an exciting opportunity for you! Aitken Legal is a specialist Employment Law Firm we only practice employment law and work only with Employers. We have offices on the Sunshine Coast, Gold Coast and Melbourne. This position is based in our Sunshine Coast office in Birtinya. About the role: As a Legal Secretary you will play a pivotal role in our daily operations and your responsibilities will span a wide range of tasks mostly across administration and some duties assisting our Accounts Manager. Legal Secretarial responsibilities include: Managing incoming calls and correspondence with professionalism and efficiency. Coordinating client onboarding and maintaining client agreements and inputting information into our CRM system. Supporting lawyers by amending correspondence and legal documents as well as transcribing digital dictation. Arranging meetings and managing diaries for the lawyers and assisting with client communications. Maintaining office organisation and upholding high standards in administrative tasks. Legal Accounts responsibilities include: Supporting the Accounts Manager and assisting with day-to-day accounting functions as needed. Assisting with invoicing, payments, bank reconciliations, and debt recovery. Training can be provided in the Accounts related duties if needed. Requirements: Prior experience in a legal secretarial role is essential and some legal accounts experience is preferred but not essential. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Familiarity with legal practice management software (experience with Practice Evolve is beneficial, but training can be provided). Strong attention to detail and organisational skills. Excellent communication and interpersonal abilities, with an exemplary telephone etiquette. This is important because you would be the first impression a prospective client has of our firm, as well as a familiar voice to our regular clients. A minimum of 2 years of legal secretarial experience is required. Please do not apply if you do not have this experience. Australian work rights are required for this position. Why join us? This role offers a unique opportunity to work within a supportive team environment at a reputable firm. You will be engaged in meaningful and interesting work. How to apply: If you are ready to take the next step in your career, we encourage you to apply with a covering letter and resume detailing your relevant experience. We look forward to welcoming the right candidate to our team!