Job Title

Career opportunity Receptionist Join us in our beautiful, purpose-built office in Geelong Parttime Thursday and Friday, 8:30am to 5:00pm Salary commensurate with experience Who we are Coulter Legal is one of Victorias largest regionally based law firms, with offices in Geelong, Melbourne, the Surf Coast, the Bellarine Peninsula, and South Australia. We are proud to be a leading law firm with a difference: we genuinely care about our people, our clients, and our community. We embrace innovation and continuously evolve our legal processes to deliver exceptional outcomes. Our success is built on the contributions of every team member, and we believe that recruiting the right people is key to our growth and sustainability. About the role We are seeking an experienced, professional and clientfocused Receptionist to work two days per week, Thursday and Friday, 8:30am to 5:00pm in our purposedesigned office in Geelong. You will be the welcoming face of our firm, supporting clients and staff by greeting visitors, preparing meeting rooms, and managing incoming calls. In addition to creating a warm and professional first impression, you will manage the flow of clients through our reception area, ensuring they are welcomed, offered refreshments, and kept informed of their appointment status. You will coordinate meetingroom bookings, maintain room presentation between appointments, and liaise with legal assistants to anticipate client needs. On a daily basis, you will handle a high volume of calls with professionalism and confidentiality triaging enquiries, transferring calls to the appropriate legal assistants, and taking accurate messages when required. You will also assist with incoming and outgoing mail, couriers, document handling, and basic administrative support such as scanning, filing, and preparing correspondence. As part of a busy legal practice, you will play a key role in supporting lawyers and support staff by monitoring reception inboxes, ensuring office supplies in the clientfacing areas are wellstocked, and maintaining an organised and calm environment. Your ability to manage competing priorities, uphold client confidentiality, and maintain strong attention to detail will contribute to the smooth running of the firm and an exceptional client experience. Key responsibilities Always delivering excellent clientfocused service. Moving between tasks quickly and efficiently. Providing support across the firm as needed. Maintaining control of priorities through effective time management. Maintaining consistent accuracy and attention to detail. What you will bring Proficient computer skills including Microsoft Word, Excel, and Outlook. Ability to adapt to a variable and changing routine. Proven ability to work well within a team. Positive, proactive, and flexible attitude. Benefits At Coulter Legal, we foster a culture of high performance, engagement, and community connection. Our values guide everything we do, and we seek likeminded individuals who share our commitment to excellence and integrity. You will be part of a supportive team where your skills and experience can grow. We offer a range of benefits, including: Flexible working options Generous parental leave program Floating public holidays Health and wellbeing initiatives Opportunities to volunteer and give back to the community Purchase leave program A genuinely inclusive and welcoming culture Access to ongoing training and professional development Our commitment to diversity and inclusion Coulter Legal values diversity, promotes inclusion, and ensures equal access for all. We welcome applications from people of all backgrounds, cultures, and identities. We believe that diverse perspectives strengthen our team and enhance the service we provide to our clients. If you require any adjustments to be made throughout the recruitment process, please contact us on the details below. How to apply For a confidential discussion, please contact Amelia Pilcher, HR Consultant on 0352735243. To submit your application, please click APPLY. Geelong office Level1, 235RyrieStreetGeelongVIC3220T: 0352735273 E: [email protected] #J-18808-Ljbffr