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Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Robert Bird GroupA member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive solutions.The OpportunityReporting to the Office Manager, this is a diverse role where no two days will be the same! This role will you see working within the Structural, Civil Engineering and Construction Engineering teams where you will provide high-level support across general administration.You will play an essential role in maintaining compliance and processes, and you enjoy working in a fast-paced, dynamic environment.Why work for us?Robert Bird Group is a growing, fast-paced business that offers training and development, birthday leave, paid parental leave, recognition awards, flexible working, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.Skills & ExperienceTo be successful in this role, you will be highly self-motivated with a strong work ethic and bring a positive can-do attitude to the team. You will have a proven track record of building and maintaining relationships with various stakeholders and demonstrate initiative and a proactive approach to working.In addition, you will demonstrate:5+ years administrative experience, preferably in an engineering organisationAdvanced Microsoft Office, Excel, MS Word, PowerPointUnderstanding or a desire to learn about commercial processes within the companyExcellent verbal and communication skillsInitiative and commitment to continuous improvementHigh accuracy of work and great attention to detailAbility to work autonomously within a teamAbility to manage multiple projects and meet associated deadlines in a fast-paced environmentKey ResponsibilitiesAs part of the Administration Team there will be daily tasks that will assist in the general operations of the office and support the Technical team in fee submissions, invoicing and general documentation.Below are some of the core responsibilities of this position:Provide high-level administrative support to the wider teamCoordinate and manage the invoicing process, ensuring accuracy and timely issuingAssist with commercial filing, reporting and documentationLiaise with the internal team and external stakeholders to support project deliveryMaintain and update project systems, records, registers, and databasesPrepare and format high quality documents, presentations, and reportsAssist in the preparation of marketing material and documentationMonitor deadlines and follow up on outstanding actionsEnsure compliance with company procedures and QA standardsIf you seek a career that offers variety, a challenge, and a collaborative continuous learning working environment, we want to hear from you!Robert Bird Group is an Equal Opportunity Employer.This role does not require agency input.Please do not forward resumes directly to RBG''s employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionReferrals increase your chances of interviewing at Robert Bird Group by 2xSign in to set job alerts for "Office Administrator" roles.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 4 months agoSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 9 hours agoSydney, New South Wales, Australia 17 hours agoSydney, New South Wales, Australia 6 days agoExecutive Assistant to Chief Executive OfficerSydney, New South Wales, Australia 2 weeks agoRydalmere, New South Wales, Australia 1 month agoWorkplace Experience / Executive AssistantSydney, New South Wales, Australia A$80,000.00-A$100,000.00 4 weeks agoReceptionist / Personal Assistant 4 to 5 Days a WeekSydney, New South Wales, Australia 4 weeks agoSydney, New South Wales, Australia A$100,000.00-A$130,000.00 6 days agoSydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia A$95,000.00-A$105,000.00 2 weeks agoSydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$65,000.00-A$65,000.00 2 weeks agoNorth Sydney, New South Wales, Australia 4 weeks agoSydney, New South Wales, Australia A$120.00-A$120.00 2 weeks agoNorth Sydney, New South Wales, Australia 2 weeks agoParramatta, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 6 days agoExecutive Assistant (For Relocation to Kingdom of Saudi Arabia)We''re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr