Job Title

Location: Australia, Melbourne, St Kilda. Work arrangements: 5 days working from office (Office hours).About ofiAs a leading provider of high-quality food and beverage ingredients, we work with farming communities across the globe to grow, source and produce ingredients that are good for consumers, farmers, and the world around us. We supply household food brands and manufacturers worldwide with cocoa, coffee, dairy, nuts and spices ingredients which are often grown on our own farms and estates and sourced from hundreds of thousands of farmers across ~50 countries. Along with our diverse manufacturing and innovation capabilities, this means we can provide ingredients for a range of products, from a plant-based latte mix to an almond based snack bar or a dairyfree ice cream. Making a positive impact on people and planet is a core component of our Purpose, "to be the change for good food and a healthy future." With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. And whoever we''re with, whatever we''re doing, we always make it real.Payroll Manager, ANZPurposeThe Payroll Manager is responsible for the endtoend management of ofi''s payroll operations across Australia and New Zealand, ensuring accurate, timely, and compliant processing of employee remuneration and all statutory obligations and 3rd party payments. This role requires deep expertise in local legislation, award interpretation, and payroll systems, with a strong focus on continuous improvement, stakeholder engagement and reporting on a monthly, quarterly, end of financial year and any adhoc requirements. Furthermore, you will establish if required and manage any implementation and documentation on any payroll related systems, policies. This role reports to Head of HR Australia & New Zealand.Key AccountabilitiesProcessing PayrollOversee the calculation and disbursement of salaries, allowances, bonuses, deductions, and entitlements, including leave accruals, overtime, and termination paymentsMaintain and continuously improve payroll system integrity, ensuring accurate data entry and seamless updates for onboarding, offboarding, promotions, and contractual changesManage and validate time and attendance data, ensuring correct interpretation of rosters, award conditions, and leave balancesAct as the primary point of contact for all payrollrelated queries, resolving issues promptly and professionally across all levels of the businessEnsure correct application of tax withholdings, salary packaging, and other statutory deductions, including PAYG, KiwiSaver, and child supportAdminister superannuation contributions in accordance with AU & NZ legislative requirements, including SG obligations and voluntary contributionsPrepare, reconcile, and transmit payroll files to financial institutions, ensuring secure and timely payment processingImplement and maintain a robust pay run approval and signoff process, aligned with internal controls and external audit standardsManage the preparation and submission of all state and federal payrollrelated obligations, including payroll tax, WorkCover, superannuation, and yearend reporting (e.g., STP, IRD submissions)ComplianceEnsure payroll practices comply with relevant legislation, including Fair Work Act, Modern Awards, and National Employment Standards (NES) in AustraliaHolidays Act 2003, KiwiSaver, and MBIE guidelines in New ZealandStay up to date with legislative changes and ensure timely implementationManage superannuation, PAYG, payroll tax, WorkCover, and other statutory obligationsMaintain all personnel files, ensuring filing completed weeklyEnsure the accuracy and reliability of data by maintaining uptodate records, implementing rigorous validation procedures, and promptly addressing any discrepanciesConduct detailed quality control audits regularly to uphold data precision and integrity, identifying and resolving inconsistencies to ensure dependable recordsManage the setup of new employee information and accounts in the payroll systems and oversee the maintenance of employee data systems, including maintenance of Payroll records and filesIndustrial RelationsPartner proactively with the HR team to ensure all updates to Modern Awards, Enterprise Agreements, workplace policies, and employment legislation are thoroughly reviewed, accurately interpreted, and seamlessly implemented across payroll operationsMonitor and communicate significant changes in industrial instruments, regulatory frameworks, and employment law, ensuring timely, clear, and actionable updates are provided to relevant stakeholders, including HR, Finance, and operational leadersParticipate in and contribute to ongoing education and training sessions focused on payroll legislation, industrial relations, and compliance best practices, supporting a culture of continuous learning and legislative awarenessAnalyse and interpret new or amended legislation affecting payroll and employment conditionssuch as changes to minimum wage, leave entitlements, superannuation, and termination rulesproviding strategic insights and practical recommendations to guide policy and process adjustmentsCollaborate on the development and review of workplace policies to ensure alignment with current industrial relations standards and organisational valuesSupport enterprise bargaining processes and award reviews by providing payroll data, modelling scenarios, and validating proposed changes against legislative and financial impactsAct as a subject matter expert on industrial relations matters within payroll, offering guidance on complex award interpretations, dispute resolution, and compliance risksEnsure payroll systems and procedures are configured to reflect the latest industrial instruments, including correct application of penalty rates, loadings, allowances, and BOOT testing requirementsOthersDevelop and deliver ad hoc financial and operational reports to support business needs, executive decisionmaking, and compliance requirements, including workforce cost analysis, leave liability tracking, and payroll trend insightsTravel to ofi offices across Australia and New Zealand as required to support payroll operations, stakeholder engagement, system implementation, and training initiativesPrepare and submit specialised reports such as Workplace Gender Equality Agency (WGEA) submissions, ensuring accuracy, timeliness, and alignment with regulatory standardsOversee Novated Lease Management, including payroll deductions, provider liaison, and compliance with salary packaging policies and taxation requirementsProvide forecasting, system analysis, and strategic recommendations to improve payroll efficiency, support workforce planning, and enhance responsiveness to business changesCreate and maintain a comprehensive Payroll Department Procedure, detailing processes, system configurations, compliance obligations, and key contacts to ensure continuity and operational resilience during transitionsKey RequirementsQualifications Bachelor Degree in Accounting, Human Resources or Masters in Business Administration desirable.ExperienceMinimum ten (10) years'' experience in payroll.SkillsDemonstrated current knowledge and understanding of payroll compliance across Australia and New Zealand, including statutory obligations, reporting requirements, and audit standardsComprehensive expertise in interpreting and applying Modern Awards, Enterprise Agreements, and statespecific industrial legislation, ensuring accurate payroll execution and alignment with employment lawStrong working knowledge of general payroll practices, including endtoend processing, leave management, taxation, superannuation, and termination proceduresProven ability to research, analyse, and lead projects aimed at improving payroll systems, workflows, and compliance frameworksdriving operational efficiency and risk mitigationExperience in conducting BOOT testing, award mapping, and legislative gap analysis to support remuneration reviews and enterprise bargainingPrevious experience in a similar payroll leadership role, with a track record of managing complex payroll environments, system transitions, and multijurisdictional complianceSkilled in using payroll and HRIS platforms, with advanced proficiency in Excel and reporting tools to support financial modelling, reconciliations, and strategic planning.Safety & HealthUnderstand Safety Management Systems relevant to your role, work in a safe manner to ensure you don''t put yourself or others at risk and proactively raise and address issues.Referrals increase your chances of interviewing at ofi by 2x.Seniority level: Associate. Employment type: Fulltime. Job function: Human Resources and Accounting/Auditing. Industries: Food and Beverage Services, Food and Beverage Manufacturing, and Wholesale Food and Beverage. #J-18808-Ljbffr