Job Title

Executive Assistant - School of Medical SciencesFulltime, fixedterm position until March 2027.Exciting secondment opportunity within the School of Medical Sciences.Base salary starting at $103,185 + 17% superannuation.About the OpportunityThe School of Medical Sciences is recognised as one of the leading centres for medical science education in the world. With over 100 years of excellence, we train the next generation of medical scientists and lead internationally competitive research across a range of therapeutic areas.The Executive Assistant and Project Officer provides a full suite of highlevel executive support services to the Head of School, ensuring daytoday operations are managed efficiently and effectively. The role requires strong administrative capability, exceptional organisation, professionalism, tact and diplomacy.Key ResponsibilitiesProvide broad, highlevel executive support to the Head of School and manage daily office operations.Manage the Head of School''s diary.Provide professional executive support and coordinate and execute tasks efficiently.Draft and review correspondence, collate meeting papers and arrange logistics.Develop and maintain relationships with senior administrators, heads of school and academic staff, escalating issues when required.Develop and maintain relationships with external stakeholders, ensuring confidentiality and quality of communication.Provide project officer support for school projects, including gathering and preparing project data, analysis and reporting.Undertake adhoc projects and activities relevant to the role as required.Qualifications and SkillsExcellent time and workload management skills; ability to prioritise effectively and meet deadlines.Excellent administrative, problemsolving and analytical skills, with understanding of project life cycles, documentation and monitoring.Excellent verbal and written communication skills, with experience handling a wide range of enquiries and providing excellent customer service.Ability to work both independently and as part of a team, demonstrating initiative and sound judgement.Strong negotiation, relationshipbuilding and influencing skills.Advanced computer skills, including strong Microsoft Office capability and extensive diary management experience.Tertiary qualifications in a relevant field, or an equivalent combination of training and experience.Work RightsWork rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.PreEmployment ChecksYour employment is conditional upon the completion of all required preemployment or background checks to the satisfaction of the University. Ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background checks. If you do not meet these conditions, the University may take any necessary step, including termination of your employment.EEO StatementAt the University of Sydney, our shared values include diversity and inclusion. We are committed to creating a University community that reflects the wider community we serve. We welcome applications from candidates from all backgrounds.How to ApplyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please log in to your Workday account, navigate to the Career icon on your Dashboard, click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ajaypal Singh, Recruitment Operations by email at [email protected] University of Sydney. The University reserves the right not to proceed with any appointment. #J-18808-Ljbffr