Job Title

OverviewThe group consists of Oakwood, Large Arts Media, and Danish Red Furniture and is part of a growing entrepreneurial group spanning cabinetry manufacturing, creative design, and international Danish furniture supply. This role is based at the Oakwood head office and provides accounting and office administration support across all three trading entities. We are looking for a proactive, solution-focused person who enjoys improving processes, thrives in a fast-paced environment, and can confidently manage both financial administration and day-to-day office coordination. You will be working closely with ownership and key team members across the group, so a positive, collaborative attitude is essential.Role purposeThis is a hands-on dual role combining accounts operations and office management. The primary focus is to manage day-to-day accounting and payroll for Oakwood (circa 25 hours), while also supporting Danish Red (10 hours) and Large Arts (5 hours) with invoicing, payroll, reconciliations and admin. The role will streamline and automate finance processes across entities, maintain accurate records, support project margin reporting and keep the office functioning smoothly.Key responsibilitiesAccounting & payroll (primary)Manage full accounts payable and receivable workflows in Xero across Oakwood, Danish Red and Large ArtsProcess supplier invoices, batch payments and daily/weekly payment runs; submit invoices proactively when readyReconcile bank accounts and supplier statements; follow up outstanding payables and receivables in a timely mannerPrepare and process payroll: weekly payroll for Oakwood (22 staff, weekly cycle), fortnightly payroll for Danish Red (2 staff, fortnightly cycle) and Large Arts (6 staff, monthly cycle), using Xero Payroll and relevant timesheetsEnsure payroll tax compliance and accurate superannuation processingImplement automation in Xero (bank rules, repeating invoices, payroll automations and mapping of timber award rules where required)Support monthly payroll and reporting cadence and respond to payroll queries promptlyProvide PDF versions of monthly Balance sheet and P&L reports in both accrual and cashEntity-specific tasksDanish Red: manage invoicing (including overseas currencies), chase payments, coordinate supply-chain related accounting entries and handle Xero payroll for Australian staff (timesheets)Oakwood: apply Timber Industry Award wage rules to Xero payroll and automate award calculations where possibleProject margin support: compile monthly gross profit margin reporting for projects (approx. 2-3 hours per month) and highlight jobs performing above/below expectations for OakwoodOffice management & administrationProvide general office management: answer phones (if required - Oakwood only), coordinate supplies and support onsite admin (admin support is present 3 days/week)Support cross-team admin and be a reliable solo operator when needed, escalating complex matters to the leadership teamIdentify opportunities to automate and standardise processes across entities and implement practical solutionsRequirementsSkills & experienceProven experience working in Xero (day-to-day accounting, reconciliations, Xero Payroll). Must be proficient, we want to learn from youStrong payroll experience including payroll tax, superannuation and award-based payroll (timber industry experience highly desirable)Solid AP/AR experience and cash managementComfortable running weekly, fortnightly and monthly payroll cycles for multiple entities (circa 40 employees all in)Excellent organisational skills. Ability to operate autonomously as a solo operator and manage competing prioritiesStrong communication skills and stakeholder management (internal teams, suppliers, external payroll/ accountants)Intermediate to advanced Excel skills and numeracy, familiarity with reporting on gross profit margins for projectsKPIs / performance measuresTimely and accurate payroll processing (0 critical payroll errors)Accounts payable/receivable turnaround and aging reduction targetsSuccessful implementation of process automations or efficiencies in first 6 monthsMonthly project gross margin reporting delivered on time with actionable insightsPositive feedback from internal stakeholders on responsiveness and organisationSystems & toolsXero (including Xero Payroll) is essentialBank platforms for payment runs and reconciliationsMS Office (Excel required)Cloud document storage (OneDrive/Google Drive)Exposure to OFX nice, but not essential, can learn on the jobExposure to Monday nice, but not essential, can learn on the jobExposure to Filemaker nice, but not essential, can learn on the jobExposure to Aussie Time Sheets nice, but not essential, can learn on the jobBenefitsSupportive, close-knit team environmentOpportunity to grow within the business and take on increased responsibilitiesExposure to the full process of cabinetry production, sales, and client managementFlexible working arrangements where possible #J-18808-Ljbffr