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As winner of the 2024 and 2023 Defence Innovator of the Year, our values of integrity, innovation, professionalism and passion are at the for front of everything we do. Our vision is to be a world leader in defence innovation through developing and delivering innovative defence technologies to military and law enforcement communities around the world.DefendTex are seeking an energetic and enthusiastic Bid Coordinator to join the team and bring a wealth of experience in the coordination and production of bids and proposal responses. The successful candidate will be responsible for supporting the preparation and submission of high-quality tenders and proposals. This role is full time onsite and also assists with developing multi-media content for business development to support the overall growth strategy.About the RoleAssist in the development and delivery of proposals, bids, tenders, submissionsAssist in drafting, editing and formatting tender documents including preparation of written and graphic/visual content, ensuring submissions meet company guidelines and submission requirements.Liaising with internal stakeholders, such as program managers and engineers, to obtain necessary information for bidsIncorporate graphics, diagrams, and illustrations into documentation using tools like Visio, Adobe Suite, and Canva.Coordinate and draft bid content for review and editSearch for bid opportunities for DefendTexDevelop and manage knowledge base systemSupport the bid search and qualification of new opportunitiesCoordinate proposal input from stakeholders and consolidate contributions to the required formatTrack progress of work and elevate issues/areas of risk and participate in tender debriefsMonitor and enforce timelines, ensuring all submissions are completed on time.Maintain document management and change control practice.Ensure proposals are compliant and adhere to branding and quality standardsCoordinate some legal contracting activities and documentation and maintain associated recordsMaintain knowledge base systemLiaise with Subject Matter Experts for input to bids and proposalsPartner closely and build foster collaborative working relationships with all teamsParticipate in post-tender review, identifying areas for improvement and implementing best practices for future tenders.About YouFormal qualifications in business administration, marketing or communication or similar advantageousPrevious experience in bid coordination or a similar role, ideally within the Defence industryProven skills in bid coordination and preparation within a technical environment or willingness to learnExcellent business writing skills and ability to produce high standard of workIntermediate to advanced skills in multi-media including Microsoft products and the Adobe Creative Suite including InDesign, Photoshop and IllustratorSome exposure to business marketing activities, digital marketing tools and brand management.A creative approach to producing engaging content.High level proficiency in database managementProfessional understanding of templates, macros and stylesHigh attention to detail and ability to work under pressure and meet tight deadlinesStrong written and verbal communication skills, with the ability to convey complex information clearlyAbility to build internal and external relationshipsStrong organisational and time management, with the ability to manage multiple deadlines simultaneously.Teamwork and collaborationBe open to feedback and value continuous improvementAustralian Citizenship - must be eligible for the Australian Government BASELINE security checkNot be a prohibited person under Section 3 of the Firearms Act 1996 (Victoria)A dynamic, agile and enthusiastic applicant who operates well in a multidisciplinary team environment will suit this role.As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain a Baseline clearance. To learn more about clearances please visit Us?Competitive remunerationExciting projects and industry leading innovationsProfessional learning and development opportunitiesWorking in a dynamic team environment with talented engineers to develop innovative, novel applications for defenceOpportunity to work collaboratively with external research organisations and institutionsWe are committed to ensuring diversity, inclusion and equality are embedded throughout our organisation for the benefit of our customers and our employees. We strive for a positive and engaging workplace where mental health and wellbeing are supported. We welcome applicants from all diverse backgrounds, including veterans and Aboriginal and Torres Strait Islander people.If you are looking for a unique and exciting opportunity, we look forward to your application.Interested?If this sounds like the role for you, please submit your resume and cover letter in the attached form, or emailing [email protected] outlining your technical experience and why you''re excited to join DefendTex. We look forward to your application. #J-18808-Ljbffr