Job Title

The Commons Health Club is a premium wellness space dedicated to delivering the highest standard in fitness, recovery, and member care. From expertly programmed classes and state-of-the-art equipment to a beautifully designed bathhouse, every detail is curated to offer an exceptional experience. Were here to set a new benchmark for what a health club can be - where quality meets care, and community is at the heart of it all.The Commons is a vibrant community where entrepreneurs, businesses, and curious minds come together to work, connect, and grow. We believe in fostering a culture of collaboration, innovation, and inclusivity all grounded in genuine care for our members and each other.About the roleWorking across all our locations, youll take ownership of instructor rostering, class scheduling and the systems that support it.Working closely with our Concept Leads and General Manager, youll ensure the right classes are scheduled at the right times, instructors are supported, and everything runs smoothly day to day.What youll be doingScheduling & RosteringBuild, manage and adjust instructor schedules across multiple studiosCoordinate covers, changes and last-minute updatesEnsure rosters align with operational needs and internal guidelinesMaintain a clear and consistent class schedule across the weekProvide ad hoc support to the Member Experience team during peak periods or where additional coordination is requiredSystems & AdminManage scheduling and attendance across Rippling, Hapana, Netgym and other platformsReview and approve timesheets weeklyEnsure instructor hours and records are accurate and up to dateSupport system-related queries from instructors and the teamReporting & InsightsRun weekly reports on class performance and scheduling trendsShare insights with Concept Leads to inform decisionsTrack patterns across covers, attendance and performanceInstructor & Stakeholder CoordinationAct as the key point of contact for instructor scheduling and queriesSupport instructors with covers, policies and system navigationLiaise with Concept Leads to coordinate schedule changes and improvementsStudio & Operational SupportCoordinate studio availability for classes, training and eventsSupport workshops, auditions and ad hoc initiativesHelp ensure studios are set up for smooth day-to-day operationsInstructor Onboarding CoordinationCoordinate onboarding logistics for new instructors, including scheduling and system accessEnsure all onboarding steps are completed and nothing is missedPartner with Concept Leads and Club Managers to facilitate a smooth onboarding experienceAbout youStrong admin, coordination or rostering experience (any industry)Highly organised with the ability to manage multiple moving parts at onceExcellent attention to detail and accuracyConfident communicator across Slack, email and phoneTech-savvy and quick to learn new systemsCalm under pressure and able to adapt quickly to changeA proactive mindset you take ownership and get things doneAbility to work over weekends, morning and evening shiftsWed highly value candidates who bring rostering or scheduling experience from retail, fitness or hospitality fast-paced environments where adaptability and attention to detail are key.Why Youll Love Working with UsAt The Commons, youll be part of a team that values creativity, collaboration, and growth all within a culture built on community.We offer:Central HQ locationComplimentary Health Club AccessSignificant team member discount on cafe and bar purchasesFree counselling sessionsBirthday leaveAbility to work across different locationsWeekly events program e.g. breakfast club, yoga & drinksAdditional paid maternity leaveExclusive annual Halloween partyFurther education program to support personal and professional developmentOur ValuesPutting Our Members FirstFostering CommunityWorking Together as a TeamConstantly Learning & GrowingApply now and help us build something remarkable together! #J-18808-Ljbffr