Job Title

We are seeking an Aged Care Administration Assistant to work in a part time (48 hours/fortnight) capacity based at Nhill. About the Role As a team member, you will be the heart of our aged care administration team, assisting with accurate and timely processing of files relating to aged care residents. Aspiring to achieve compliance standards and quality healthcare outcomes for residents in our communities. This position efficiently supports the aged care administrator and liaises with finance, administration and clinical managers to discharge duties in a timely manner. Key Selection Criteria Essential: Have effective communication and organisational skills. Have previous experience working in health, aged care or an administration position. High level of proficiency in using digital tools and systems that support aged care operations, clinical documentation, and communication. Desirable: A qualification (Certificate or above) in health, aged care or an equivalent field. Have the ability to work independently and as part of a team. Prerequisites NDIS Worker Screening Clearance. Working with Children Check. Fully vaccinated (including influenza) as per current Department of Health Directives. Australian Drivers License. Key Responsibilities Maintain accurate client files and facility registers in accordance with regulatory standards. Coordinate with clinical and aged care staff to update client care documentation as needed. Respond to routine internal and external queries regarding billing, funding, bed availability, and documentation. Support the preparation of documentation for audits, compliance checks, and management reviews. Provide onboarding and orientation processes for new clients, including documentation and file setup. Assist with Residential Aged Care admissions, including discussing financial matters with residents and representatives, gathering clinical information, and preparing agreements. Provide coverage during Aged Care Administrator leave periods where applicable. Process monthly invoicing of residential client accounts, ensuring accuracy and timeliness. Support the reconciliation of monthly funding, including government subsidies and client contributions. Maintain a system fee schedule to align with agreements. Monitor resident hospital leave and notify relevant Directors of Nursing for review. #J-18808-Ljbffr