About AIMS The Australian Institute of Marine Science is Australias tropical marine research agency. We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS research of Australias tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world. Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels. The key duties of the position include:About this exciting opportunity Our Finance team have recently implemented Expense8 system for travel and expenses at AIMS. We are seeking a motivated and capable individual to join our team for a 6-month opportunity, with the potential for extension. In this role you will administer our travel and expense system, provide advice and support to staff on travel and expense processes, deliver refresher training sessions and manage the organisations corporate credit card program. This is an exciting opportunity to join the team at a pivotal time and play a key role in embedding new systems and processes across the organisation. In this role you will play a key part in supporting staff across AIMS by taking ownership of end-to-end administration of whole of Australian Government (WOAG) travel arrangements for AIMS, the corporate credit card program and expense reimbursement processes, which will see you managing a variety of activities, including: Administering the travel and expense management system (expense8), including CTM travel portal for user set up and maintenance, overseeing travel approval process, managing travel credits and travel insurance costs, and providing guidance and training to users; Administering and reconciling corporate credit card import; Creating invoices and receipts, preparing monthly journals, and performing bank reconciliations entries; and Preparing compliance reports on corporate credit card usage and AIMS travel compliance and statistics. EligibilityAbout you You bring demonstrated experience in travel management, ideally supporting highvolume bookings, with a strong understanding of flights, routes, and sectors. This fastpaced and varied role provides the opportunity to apply and further develop your travel management expertise alongside your knowledge of financial services in a practical and impactful way. Your familiarity with expense management systems will see you confidently manage corporate credit cards endtoend, while your experience working with travel management systems enables you to provide end-user support throughout AIMS. You are an experienced and capable administrator who is comfortable working independently across a range of responsibilities. You are highly organised, with strong planning and timemanagement skills that allow you to coordinate competing priorities and deliver outcomes on time. You maintain confidentiality and professionalism at all times, and your strong attention to detail supports accurate review and verification of data. Equally, you are a clear and confident communicator who enjoys working collaboratively as part of a larger team to achieve shared goals. Experience using TechnologyOne and Expense8 (or similar systems) will be highly regarded. NotesApply now and join a world leading organisation with attractive working conditions.In line with our Enterprise Agreement, the successful candidate will be rewarded with: AIMS AOF Level 3 salary ($76,454 to $86,147 per annum) plus 15.4% superannuation Full-time, 6-month Temporary (Labour hire) opportunity Located in Townsville (Qld), Perth (WA), Canberra (ACT) or Darwin (NT) 9-day fortnight, enjoy a long weekend each fortnight Flexible Work Arrangements considered including hybrid working (where suitable) Generous and supportiveleave entitlements Access to Commuter car fleet arrangements to travel to site (in Townsville only) Employee Assistance Program Discover more about Working at AIMS | AIMS. Please note: Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies. Next Step Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download from our website www.aims.gov.au. If, after reviewing the position description and selection criteria included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we encourage you to make an application via our website. Submitting your Application: Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via our website www.aims.gov.au. Position enquiries are to be directed to Kathrine Osborne, Assistant Finance Manager at **********@aims.gov.au. Applications must be made through our website per above. Applications close: THURSDAY, 23 APRIL 2026 (11.45PM, AEST). AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia''s first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work. Getting to know the Australian Institute Of Marine ScienceAIMS is a world leader in tropical marine science and conducts research supporting environmental sustainability and economic growth in Australias tropical oceans. Through our highly skilled and innovative staff, state-of-the-art infrastructure, strong national and international collaborative relationships and valued technical support, we are helping to build Australias national marine science capability so that together we can meet the challenges facing our marine estate. The Institute operates from facilities in Townsville Queensland, Darwin Northern Territory and Perth Western Australia.
Job Title
Finance Officer - Travel & Credit Cards