Job Title

Executive Administrative Support OfficerLocation Lidcombe Sydney Employment Type Ongoing FulltimeSalary & Grade Clerk Grade 5/6 $99,938.00 - $110,271.00Your roleAs Executive Administrative Support Officer to the State Coroner, you will provide high-level, professional executive and judicial support to the State Coroner (as Head of Jurisdiction), as well as to the Deputy State Coroners based at Lidcombe Coroners Court. The role is responsible for the efficient and effective flow of information, correspondence and court documentation.The role maintains accurate records and case files, prepares a range of written materials, and supports the State Coroners performance of legislative functions. Operating with considerable independence, the position proactively manages inquiries from diverse stakeholders, escalating matters appropriately while upholding strict confidentiality, professionalism and responsiveness within a highvolume and sensitive environment.What youll do Work within the coronial jurisdiction can expose staff to a range of psychosocial challenges. Frequent engagement with matters involving death, trauma and distressing circumstances can contribute to emotional fatigue, vicarious trauma and compassion strain. The need to support grieving families, manage sensitive information and maintain composure in highpressure situations may heighten stress levels. Staff may also experience cumulative impacts from sustained exposure to traumatic material. These factors underscore the importance of strong personal resilience, professional boundaries and access to appropriate wellbeing supports Provide high-level executive and judicial support to the State Coroner and other Judicial Officers, contributing to effective organisation and efficient judicial operations. Manage the flow of correspondence to the Head of Jurisdiction, determine appropriate actions, prepare routine documentation, and maintain accurate electronic and physical records. Maintain information systems, records management platforms and databases to ensure complete and accurate data capture for coronial and legislative functions. Identify, resolve and, when required, escalate stakeholder queries in a timely and accurate manner to support effective coronial processes. Manage the State Coroners files by accurately recording judicial decisions and orders and maintain communications with legal practitioners, litigants in person, registry officers and other stakeholders such as NSW Police. Support the State Coroner to perform legislative functions, including but not limited to section 29 review applications, section 83 fresh inquest applications and interstate requests from Chief Coroners, and undertaking legal research. Provide professional reception and inquiry-handling services by screening calls, responding to queries and greeting visitors in a manner that upholds the offices professional standards and high-quality client service. What were looking for Law degree or equivalent experience. Demonstrated experience in the provision of executive support services An understanding of the coronial jurisdiction and the functions of the Coroners Act 2009 will be highly regarded. Well-developed keyboard and typing skills for effective data entry, word processing and using email. Very strong interpersonal and communication skills, including negotiation and liaison skills with an excellent command of spelling, punctuation and grammar and an understanding of legal terminology. Download the role description.Information about accepting a role with Court Services and the potential hazards.If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.To apply directly via the DCJ Careers site click here. Search for the job and click the Apply now button.We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply you do not need to meet every desired requirement for us to want to talk to you.What We OfferWe offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us.We do work that really mattersWorking for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We''re focused on breaking, rather than managing, disadvantage. Its work that really matters.Apply now and join Australias top public sector employer where we will support you and provide an exciting and flexible working environment!Are you ready to join us?Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date rsum (maximum 5 pages).Applications close Sunday 29th March 2026 at 11:59pm AEST.Got a question?For more information about the role or what its like to work for DCJ, please contact the hiring manager Gemma Baker-Finch on 02 8584 7722 or at .If youve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Matthew Oakley via .Visit Recruitment adjustments on the DCJ website to learn more.Inclusion and Diversity lies at the heart of how we recruitWe continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.Other InformationA talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.For more information visit Applying for DCJ jobs on the DCJ website.Thank you for your interest in this role. We look forward to receiving your application.To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/