Job Title

Office Administrator Wanted | Best gig on the Gold Coast | Applications close 22nd May Earn great money with $35-40 p/h Guaranteed 30 hours per week (9am to 3pm perfect for school pick up/drop off)! Work from home OR the office, the choice is yours! Flexible start & finish times to suit YOUR schedule! Fun & supportive culture with a team/boss wholl look after you! Based in the beautiful Gold Coast, we are award winning demolition specialists with a fierce reputation for getting work done and having some fun. We work with developers, builders, local Councils, and a whole range of other major companies on the Gold Coast to demolish and repair essential infrastructure and were looking for a superstar Office Administrator to join our team! IMPORTANT If you know the perfect fit we will pay you a $1,000 referral bonus if they stay onboard for at least 3 months! Please start sharing this with your friends and family! Why join us? - $35-40 per hour subject to skill level - Flexible working hours between 8am 5pm (perfect for school drop off and pick-up) - Long-term stability with permanent role roughly 25-30 hours per week (also accruing super, sick, and annual leave) - Full-time employment for the right applicant - Family run business with strong family values - Professional office spaces in Burleigh & Helensvale - Free onsite parking - Get all the training, qualifications, tech, and equipment you need - Time off over Christmas - Dynamic and interesting role that youll have complete ownership over - Established company with a stellar reputation and best team culture on the Gold Coast - Positive and supportive boss who will look after you - Grow with the company - Employee of the month/year awards - Have a TONNE of fun while you work! - Regular training and workshops (leadership, physical wellness etc.) Heres what youll be doing day to day... - Responsible for assisting with scheduling, service coordination and wide range of administration activities across clients, suppliers, contractors, and trades that support the day-to-day business - Making bookings for projects - Responsible for quality assurance - Managing and organising files, documents, and records in both physical and electronic formats including preparing physical job folders for the field crews - Liaising with builders and Council for necessary permit approvals - Lodging permits for traffic control and council applications etc. - Managing the OHS systems for the company - Managing the servicing maintenance of plant and machinery - Management of our Tradify job management system - Responsible for bookkeeping (data entry, reconciliation, debt recovery + follow up) - Contacting clients, staff, and subcontractors to book / confirm projects - Back costing projects - Handling incoming and outgoing correspondence, including mail, emails, and phone calls - Processing / management of supplier invoices - Creation / management of purchase orders - Assist with compliance documentation - Supporting Director with various day-to-day duties - Meetings with mgmt. team to update on progress and optimise service/efficiency - Have fun, enjoy and be proud of what you achieve in your working day Please apply if you tick these boxes: - Minimum 2-3 years experience in office administration - Background working in civil/construction/trade business (highly favourable) - Experience using Tradify or similar tradie job mgt. software (highly favourable) - Experience using XERO or similar accounting software - Proficient computer skills MS Word, Excel, Outlook - High level communication (written/verbal), customer service, and interpersonal skills - Highly motivated with strong attention to detail - Exceptional organisation skills and ability to multi-task - Can follow directions while also taking initiative to make things better - Knowledge of Accounts Payable and Receivable processing - Positive attitude and a strong team player that is polite, courteous, and friendly - Excellence organisation, problem solving, and time management skills - Ability to pick up new skills quickly and maintain accurate information - Commitment to the efficient operations of a trade service business - Willingness to take on more responsibility as the business grows - Confident in asking questions about how things are done + enjoy getting things done - Can pivot and adapt when plans change If this sounds like a good fit, please email your CV with a brief cover letter telling us why youre the best person for the job! P.S. Life moves fast. If you''re not happy, make the change!