Job Description Agency Department of Corrections Work unit Operational Reform Job title Executive Assistant Designation Administrative Officer 4 Job type Full time Duration Ongoing Salary $77,344 - $88,179 Location Darwin Position number 49298 RTF 346597 Closing 05/05/2026 Contact officer Bodie Green at About the agency Apply online MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONSInformation for applicants inclusion and diversity The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Primary objective Provide comprehensive, confidential, administrative support to the Assistant Commissioner and work unit, including administrative coordination and Ministerial Liaison support. Key duties and responsibilities 1. Provide comprehensive administrative support to an executive which may include: Providing high level secretarial support including minute taking and logistical support to working groups, committees and events/functions. Monitoring all communication channels in and out of the Executives office, including email and diary management, scheduling meetings and travel arrangements. Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective and efficient workflows within the unit. Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions. Supporting working groups, committees and for events/functions the Executive/work unit are involved with. 2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to all levels of staff within the agency, the Ministers office, external stakeholders and the public. 3. Maintain the confidentiality of information coming into the office of the Assistant Commissioner, Operational Reform. Selection criteriaEssential 1. Demonstrated experience providing administrative support to an executive; with a high attention to detail, sound judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy. 2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a willingness to adapt to new technology. 3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff. 4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with flexibility to handle changing priorities and work independently with minimal supervision. 5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements. Further information The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on any premises, facilities or in vehicles, nor whilst working off-site. Shortlisted applicants will be required to complete a pre-employment questionnaire, and the successful applicant will be required to undergo a criminal history check confirmed by fingerprints and name check. An adverse criminal history will not necessarily exclude an applicant from this position. All Department of Corrections employees are subject to random drug and alcohol testing.
Job Title
Executive Assistant