Job description Agency Department of Health Work unit Medical Administration Job title Medical Administration Support Officer Designation Administrative Officer 4 Job type Full time Duration Fixed for 6 months Salary $77,344 - $88,179 Location Alice Springs Position number 23371 RTF 345872 Closing 16/04/2026 Contact officer Ma Chenette Simple Saker on 08 8951 9134 or About the agency Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Provide high-level administrative support to a multidisciplinary department. Coordinate the on boarding, rostering, and recruitment of departmental staff. Provide a collaborative service to achieve efficient and effective outcomes for the department. Key duties and responsibilities 1. Undertake administrative tasks including; coordinating meetings, taking minutes, processing of administrative correspondence, maintaining spreadsheets or other statistical information, producing reports, and other duties as directed/required. 2. Facilitate and coordinate the on boarding and commencement of Medical Officers including arranging temporary accommodation, travel, and booking of fleet vehicles. 3. Coordinate rosters and compliance data (including leave and registration details), ensuring they are accurate and entered in relevant system databases in a timely manner. 4. Ensure documents/files generated are filed, maintained and disposed of consistent with Northern Territory Government records disposal, and electronic records management requirements. 5. Act as a liaison between the Department of Corporate and Digital Development (DCDD) Recruitment and Payroll Services to resolve pay and leave related matters. 6. Provide initial advice to managers and medical officers on the application and interpretation of applicable industrial instruments, and escalating as and if necessary. 7. Coordinate external IT support and provide assistance with security access and computer systems as required. 8. Act as a pivotal resource to achieve consistency and cohesion within the department. 9. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in order to ensure high quality, safe services and workplaces. Selection criteria Essential 1. Demonstrated experience in financial, HR and business support systems, including arranging travel, payment processes, supply management, data sourcing, medical correspondence, rostering and appropriate record keeping. 2. High level interpersonal, oral and written communication skills, with a demonstrated ability to communicate effectively with a wide range of stakeholders and people from diverse cultures. 3. High level of motivation and ability to work independently with a demonstrated ability to work well as a part of a team, at times with minimal supervision, in an extremely busy work environment. 4. Demonstrated high degree of accuracy and attention to detail. 5. Demonstrated experience organising meetings including preparing agendas and taking minutes. 6. Ability to read, interpret and accurately apply industrial instruments (e.g. Act, Enterprise Agreements, By-laws, Determinations, employment instructions); and 7. Proven ability to use a wide range of computer software packages with demonstrated knowledge and experience in government electronic systems or comparable systems. Further information Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances), check with contact person for requirements.
Job Title
Medical Administration Support Officer