Job description Agency Department of Education and Training Work unit Quality Education and Care NT Early Childhood Branch Job title Administration Assistant Designation Administrative Officer 3 Job type Full time Duration Ongoing Salary $68 776 - $73 898 Location Darwin Position number 26400 RTF 345881 Closing 26/04/2026 Contact officer Katy Brenan, Director QECNT on 08 8999 3561 or About the agency Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Provide high level administrative and secretarial support to the Director and Quality Education and Care NT team Context statement The Early Childhood branch provides strategic leadership to deliver high quality, integrated early childhood services and programs, and reforms that maximise outcomes for children and young people across the Northern Territory. The branch, which includes the NT regulatory authority Quality Education and Care NT, leads key policy initiatives, programs and regulatory functions, provides expert advice to the Minister and senior executives, and works collaboratively with stakeholders across the early childhood education and care sector. Key duties and responsibilities 1. Provide administrative and secretariat support to the Director and QECNT team to ensure deadlines and organisational objectives are met such as arranging meetings, formatting of documents, purchase of resources and maintenance of office equipment. 2. Process incoming correspondence and maintain records in HPE Contents Manager (TRM); coordinate the use and maintenance of QECNT fleet vehicles and process purchase requests and invoices through NTG Pay and Receiver of Territory Monies (RTM). 3. Manage general enquiries and liaise effectively with QECNT team, departmental officers and the regulated early childhood education and care sector and external organisations. 4. Demonstrated ability to maintain confidentiality and uphold high ethical standards, including compliance with the Code of Conduct and obligations relating to privacy and information security. Selection criteria Essential 1. Demonstrated ability to coordinate effective, system-wide administrative and secretariat support, including document preparation, calendar management, coordinating scheduling of meetings, agenda coordination, minute taking and records management. 2. Well-developed organisational and problem-solving skills with a proven ability to work independently and effectively with high levels of self-motivation to meet deadlines with conflicting priorities. 3. Demonstrated ability to follow task instructions, organise work effectively, and provide timely updates on progress. 4. Experience in a range of software packages including word processing, spread sheets, databases, records management, including payment of invoices through accounting software. 5. Highly developed interpersonal, cross-cultural, written and verbal communication skills, with the ability to engage effectively with a diverse range of stakeholders. Desirable 1. Experience working within an early childhood education and care service. Further information The successful applicant will be required to hold a current Working with Children Clearance (Ochre Card).
Job Title
Administration Assistant