Job Title

Collection Systems AdministratorTemporary up to July 2027Full timeSydney CBD - The DomainClerk Grade 5/6Total Remuneration Package up to $125,160Salary Range ($99,938to $110,271)Established in 1871, the Art Gallery of New South Wales is located in Sydneys The Domain adjacent to the Royal Botanic Garden and near the Central Business District, the Gallery acknowledges the original custodians of this land the Gadigal people.The Art Gallery attracts around 2 million visitors annually and runs Australias largest education program with over 90,000 student and teacher visits per year.With our expanded campus the Art Gallery has a new state-of-the-art building located next to our existing and much-loved building. Providing us with close to double the exhibition space, the expanded Art Gallery enables us to share more art with more people and provide more family, learning and educational programming for all our audiences.We are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Art Gallery for the future.For more information about the Gallery and our future, please visit our website www.artgallery.nsw.gov.au.About the RoleSupport the Collection Systems team in the management of the Art Gallerys Acquisition and Loans processes and administration of the collection management system (CMS). Primary responsibilities include accessioning and documentation procedures, cataloguing, systems troubleshooting and support and the continuation of business-as-usual processes throughout the CMS Uplift Project.For more information about the role please view therole descriptionand information for applicantsor call the nominated contact person listed in the advertisement.What Technical/Soft Skills you requireTertiary qualifications in a related discipline with experience in administration and collection management systems.Problem solving skills and the ability to develop creative solutions to meet the needs of the Art Gallery and the varied and sometimes conflicting needs and agendas of stakeholders.Demonstrated understanding of international museum documentation standards and collection management procedures and proven experience with the development and documentation of new procedures and policies.Highly developed organisational, interpersonal and communication skills in relation to liaising with peers, staff and related external contactsTargeted QuestionsThe role requires coordinating acquisition information and ensuring accurate, consistent documentation across multiple teams. How do you approach the management of information from and for diverse stakeholders? Provide an example where you had to bring multiple stakeholders together to ensure accurate and consistent documentation or data quality (300 words max)One of the key challenges of this role is managing several collection management tasks simultaneously while adapting to new technologies and procedures. Describe your experience workingin a dynamic environment or during a period of change. How did you stay organised, maintain accuracy, and adjust your approach when plans changed? (300 words max)To submit your application online, please provide:For your application to be consideredYour resume (maximum five pages)A covering letter addressing the technical/soft skills, as outlined aboveA response to the Targeted questions, in the text box provided in your application form (max 300 words each)Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the Government Sector Employment Act 2013, therefore you may be contacted to participate.Pre-employment checks are a critical part of our recruitment process and can include reference checks, working with children checks, criminal history checks, medical assessments, as well as various other checks to ensure your suitability for the role. It should be noted that discretion may be granted from the Art Gallery for those with a background check record. This is dependent on the role, its requirements, and the impact it has on the Art Gallery as a whole. A risk assessment will be carried out before a determination is made in this regard. Any criminal record information is kept in the strictest confidence, is not placed on an applicant''s personal file, and is destroyed within very strict timeframes.Our commitment to Diversity, Equity and InclusionWe are committed to building a diverse, inclusive and flexible workplace and strongly encourage applications from Aboriginal and Torres Strait Islander people, people from diverse cultural and linguistic backgrounds, people who identify as LGBTIQA+, people with a disability and other diversity groups.We strive to achieve an inclusive and accessible experience for all candidates. If you require any adjustments at any stage of the recruitment process, please reach out to the recruitment team via .You can also view our diversity and inclusion strategic frameworkhere.EnquiriesIf you require further details about this role, please contact Erin Ramsay, Collection Information Manager at .If you require assistance submitting your application online or require adjustments during the recruitment process, please contact the recruitment team via . For more information about adjustments, please visit:Information about adjustments available throughout the recruitment processClosing date for applications: 10 am 20 March 2026 applications must be lodged electronically. Applications submitted via email will not be accepted.