Job Title

Who we are The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australias international relationships, the image of Australia and the Australian Government. The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits. The branch collaborates with the Office of the Official Secretary to the Governor-General, Prime Minister''s Office, Ministers'' offices, diplomatic representatives, other Commonwealth departments and state and territory governments. What you will do All roles are based in Canberra where you will work in a team responsible for the branchs principal activities for PM&C. Responsibilities of all roles include: Representing the Department at high level meetings, building strong trust and respect to undertake liaison and negotiation with a range of stakeholders Tailoring advice and recommendations to external stakeholders, presenting with clarity and depth that is appropriate, while maintaining independent relationships Providing a range of administrative support relating to the delivery of visits and events, including database management and official reporting Supervising, mentoring, developing and training staff in specific project work related to the delivery of visits and events Drafting and reviewing official documentation including briefs and programs for a range of visits and events, and providing associated advice Preparing responses to complex briefs and correspondence including parliamentary questions on notice, FOI requests, ministerial briefs and general correspondence of a sensitive nature Participating, and on occasion leading, the implementation of policies, procedures and systems to improve service delivery. In addition to the above, specific roles will be responsible for the following: Senior Protocol Officer Leading a team to deliver all arrangements related to Guest of Government visits to Australia, Prime Ministers overseas visits, national and official events including meetings, hospitality, ceremonial occasions, state funeral and memorial services, and virtual meetings between the Prime Minister and international leaders Establishing a strong understanding of Commonwealth Protocol practices and standards. Senior Planning Officer Leading a team responsible for coordinating the arrangements in support of Prime Minister''s official program, including the provision of official gifts, Commonwealth flag loan program, and other protocol functions Coordination and prioritisation of branch improvement projects Establishing a strong understanding of Commonwealth Protocol practices and standards. Senior Business Officer Leading a team responsible for delivering all corporate and administrative support functions to the Branch including financial, procurement, recruitment and administrative support to the Leadership team Coordinating all corporate reporting requirements including parliamentary reporting, briefings for Senate Estimates, responses to Questions on Notice and Freedom of Information requests Managing, monitoring and reporting on the Branch budget in consultation with Senior Executives Developing strong relationships across enabling areas of the Department who support the work of the Branch. The key duties of the position include:What you will bring Our ideal candidate will perform at the level in accordance with the PM&C Performance model. All positions will involve working in a variety of interesting, dynamic and often high-profile environments where you will play a leadership role within a team under broad direction. An understanding of protocol is highly desirable. You will need to: Produce work that displays credible expertise, including awareness of cultural sensitivities Lead others to deliver and manage team limitations Provide impartial and forthright advice and recommendations Produce high quality documentation displaying attention to detail Build strong relationships and anticipate stakeholder needs Identify and solve issues that impact objectives, while leading others to do the same Seek constructive feedback and conduct high quality performance conversations Mentor others to do their best and boost team morale Act professionally and ethically in all situations, encouraging others to do the same Maintain an understanding of the strategic, cultural, social and political context Remain flexible and responsive to changes in requirements Persist to deliver the outcome, despite difficult circumstances, remaining positive and responding to pressure in a calm manner Exercise a considerable degree of independence to deliver quality outcomes Generate new ideas, approaches and strategies. Implement change and business improvement strategies in the workplace. This role includes extended and varied work times. A willingness to work outside core hours and travel interstate and overseas at short notice when required is essential. Where additional hours are completed outside of PM&Cs ordinary hours of work, employees will be compensated through the Departments Time Off In Lieu or Overtime provisions. Eligibility Under section 22(8) of thePublic Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by thecompletion of the recruitment process, except under exceptional circumstances. The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level. The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS. NotesOngoing & Non-ongoing (for a period of up to 24 months) This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate. Where a non-ongoing specified term is offered, this would be for a maximum period of two (2) years. If the initial contract is for less than 2 years, it may be extended or renewed once, up to the 2 year limit. A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement. A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising. Getting to know the Department of the Prime Minister and CabinetThe Department of the Prime Minister and Cabinet (PM&C) advances Australias national interests through high quality support to the Prime Minister and the operations of Cabinet. PM&C supports the Prime Minister as leader of the Government and of Cabinet and as leader of the country. This positions us both to provide visibility of Government priorities and influence outcomes across all Commonwealth portfolios, state jurisdictions, the Australian Public Service (APS) as an institution, and on the international stage. Our role is to provide fresh thinking and creative advice to government as stewards for the APS. We contribute ideas on the many and varied issues facing Australia, taking into consideration the views and opinions of a range of stakeholders across the private, public, not-for-profit and community sectors. The PM&C team provides pragmatic advice and finds solutions to problems so that Government policies can be effectively designed and implemented. We give particular weight to issues that are important to the Prime Minister. Our focus, put in its simplest terms, is to find new ways to improve the lives of all Australians.