Job Title

Who We AreThe Protocol and International Visits Branch is responsible for administering the state occasions and official visits programme in a manner which enhances Australias international relationships, the image of Australia and the Australian Government.The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits.The branch collaborates with the Office of the Official Secretary to the GovernorGeneral, Prime Ministers Office, Ministers offices, diplomatic representatives, other Commonwealth departments and state and territory governments.What You Will DoAll roles are based in Canberra where you will work in a team responsible for the branchs principal activities for PM&C.Responsibilities IncludeManaging, coordinating or assisting with arrangements related to Guest of Government visits to Australia, national and official events including meetings, hospitality, ceremonial occasions, state funeral and memorial services, and virtual meetings between the Prime Minister and international leadersSupporting arrangements for Prime Ministers overseas visitsPreparing accurate and wellstructured drafts of official documentation, including briefs and programmes for a range of visits and eventsDeveloping skills to mentor and coach others in specific project work related to the delivery of visits and eventsCoordinating various administrative and logistic tasks such as private visits and transit arrangements to Australia by international dignitariesPreparing responses to routine correspondence, parliamentary questions on notice and FOI requestsProviding a range of administrative support relating to the delivery of visits and events, including flight and accommodation bookings, database management and official reportingIn addition to the above, the Gifts and Projects Officer is also responsible for:Administering the departments gift policies and guidelines by providing specialist advice and guidance on gift protocols, gift procurement, retention and disposal of giftsManaging the departments Official Gifts for Presentation contractImplementing and monitoring gift policies, systems and procedures to improve the delivery of servicesWhat You Will BringOur ideal candidate will perform at the level in accordance with the PM&C Performance model.The Positions Involve Working In a Variety Of Interesting And Dynamic Areas Where You Will Work Independently And As Part Of a Team. You Will Need ToWork as a collaborative team member with a strong work ethic, in a professional and discreet mannerPresent credible expertise, including awareness of cultural sensitivitiesShow commitment to delivery and flexibility under challenging circumstancesProduce documentation displaying attention to detailBe viewed as an APS peercounsellor and supporterIdentify and work to solve issues that impact objectivesPrioritise and respond to stakeholder needsSeek constructive feedbackUndertake learning and work activities which develop strong leadership skills and strategic thinkingThe roles include extended and varied work times. A willingness to work outside core hours, and travel interstate and overseas as required, is essential. Where additional hours are completed outside of PM&Cs ordinary hours of work, employees will be compensated through the Departments Flex Time or Overtime provisions.Flexible WorkAt PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of how can we make this work? and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.EligibilityUnder section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by the completion of the recruitment process, except under exceptional circumstances.The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.The successful candidate will be assessed through our preemployment screening checks, such as an Australian Criminal History Check, and will normally be subject to a sixmonth probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.Security Clearance RequiredNegative Vetting Level 1 (Secret)How To ApplyIf this sounds like the opportunity you are looking for, we want to hear from you! Submit an online application through the Apply link by 11:30pm AEST on Sunday, 17 May. #J-18808-Ljbffr