Job Title

Office Administrator / Operations SupportPart-Time | Flexible Hours | Elphinstone, VIC Due to continued company growth, Vella Civils is seeking a motivated and organised Office Administrator / Operations Support person to join our team in Elphinstone on a part-time basis with flexible working hours. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. You will play a key role in supporting the day-to-day operations of the business across administration, compliance, project support, and office coordination. About UsVella Civils Australia is a growing civil construction company specialising in telecommunications infrastructure projects across Victoria. We pride ourselves on delivering high-quality work while maintaining a supportive and team-focused workplace culture. Key Responsibilities Manage emails and general office correspondence Liaise with suppliers, subcontractors, clients, and IT support providers Handle documentation, record-keeping, and data entry with accuracy and efficiency Maintain office filing systems & company register Manage subcontractor onboarding and compliance documentation Preparation of project documentation Assist with implementation and maintenance of company policies, procedures, and ISO systems Coordinate office supplies, stationery, and general office upkeep Provide administrative support to the operational team Assist other areas of the business as required Skills & Experience Previous administration experience in a similar role Minimum 2 years administration experience required Strong organisational and time-management skills High attention to detail and ability to prioritise tasks Excellent written and verbal communication skills Proficient in Microsoft Office Suite Ability to work independently and as part of a team Experience in construction, telecommunications, or trade-based industries is advantageous Experience with compliance documentation or ISO systems is highly regarded but not essential Apply now and become part of the Vella Civils team.