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4 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.This is a contract role that covering maternity leave of team members. The Assistant Manager shall coordinate and supervise company secretarial services to clients, ensure the quality of work and run board meetings (including preparation of minutes). The Assistant Manager shall work closely with the team on the daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters.2. Key responsibilitiesClient Management and Client Service Assist in managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status and ensuring compliance with corporate governance standards. Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions. Prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials Provide excellent services to clients by addressing their inquiries promptly and professionally Oversees all requested tasks and responsible for a portfolio of clients, handling a wide range of company secretarial related duties including but not limited to:o Incorporation and deregistration of companieso Preparation of minutes, resolutions and attending client meetingso Updating and maintaining statutory filings and corporate recordso Changing in shareholdings and directorships Provide advisory service to clients on company secretarial matters Handle non statutory matters such as due diligence on clients and opening of bank accounts, etc. Ensure timely billing of account through correct time writing and support cash collectionCompliance Gather the necessary KYC documents for internal onboarding processes and periodic reviews Assist in the periodic compliance review of companies and trusts, ensuring adherence to all relevant frameworks and regulatory requirements Monitor the overall set-up/acceptance process of new clients Actively monitor transaction of the companies in the portfolio Monitor and ensure progress of internal compliance obligations of the team to be reported to local/ group compliance on a regular basis Ensure compliance with up-to-date legal and regulatory standardsTeam Management Supervise, guide and support the team to provide professional company secretarial services to clients Enhance the company secretarial practical skills in the team Provide technical training and share knowledge to team members3. Required knowledge, skill set and experience Qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance) Practicing Chartered Secretary qualification with ICSA would be a plus Minimum 5 years of relevant experience in a similar position, preferably in a legal, corporate secretarial or financial services environment Strong communication skills, with the ability to manage multiple tasks efficiently and within deadlines Excellent time management skills, attention to detail, and the ability to prioritize and execute tasks effectively Ability to work independently to manage company registers, prepare documentation, and liaise with regulatory bodies Solid client facing experience and experience on attending board meetings in person and preparing board minutes Fluent in both English both verbal and written A good team player, keen to learn, able to adapt in new challenges and with excellent communication skills Positive working attitude, fast learning, flexible Immediately availability is preferredSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionOtherReferrals increase your chances of interviewing at CSC by 2xGet notified about new Corporate Secretary jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 days agoExecutive Assistant Capital Markets & Advisory, SydneySydney, New South Wales, Australia A$110,000.00-A$120,000.00 2 weeks agoSydney, New South Wales, Australia 2 days agoExecutive Assistant - Investment Strategy & Responsible InvestmentsSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$110,000.00-A$120,000.00 17 hours agoExecutive Assistant to the Global Chief Marketing Officer- 12 Month Maternity Leave CoverSurry Hills, New South Wales, Australia 1 week agoSydney, New South Wales, Australia A$80,000.00-A$85,000.00 4 days agoExecutive Assistant | Legal and Governance GroupSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$120,000.00-A$135,000.00 2 weeks agoSydney, New South Wales, Australia 3 weeks agoNorth Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$103,000.00-A$111,000.00 3 weeks agoChester Hill, New South Wales, Australia 5 days agoSurry Hills, New South Wales, Australia 2 weeks agoDeputy Company Secretary (12-month max term)Sydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoCompany Secretary & Corporate Governance Opportunities - August 2025Sydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 3 days agoSydney, New South Wales, Australia 2 weeks agoExecutive Assistant to Managing Partner | Growth Opportunity for Legal SecretarySydney, New South Wales, Australia A$90,000.00-A$110,000.00 2 weeks agoSydney, New South Wales, Australia 5 days agoDeputy Company Secretary (12 Month Contract)Sydney, New South Wales, Australia 2 weeks agoCompany Secretary, Group Executive Role Insurance, Mining, Health & SafetySydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$60.00-A$60.00 2 weeks agoOffice Experience Manager - Part-time (Mon, Wed, Fri)Sydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 6 days agoEveleigh, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 2 weeks agoWere unlocking community knowledge in a new way. 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