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Workplace Mailroom Coordinator page is loaded## Workplace Mailroom Coordinatorremote type: On-sitelocations: Adelaide, SAtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ505652**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Position Purpose**The purpose of this role is to deliver Administration & Logistic support in the mailroom and enhancing face to face employee experience working with the Workplace Lead managing all aspect of the bookings and events and visitors.Duties & responsibilities* Delivery of key on- site administration services for all major IAG offices* Build strong relationships with all stakeholders, respond to feedback, assist in the co-ordination and delivery of day to day running of office premises* Setting up meeting rooms for events, including arranging furniture, setting up audiovisual equipment, and preparing materials.* Ensure safe, clean and organised office, lobby and conference rooms* Delivery of a high-quality service including mail receipt, identification, processing and distribution* Drive digital influence within all departments, providing the option of scanning all incoming mail/cheques to a digital mailbox and maximising the digital distribution of the maximum types of correspondence.* Secure destruction of scanned correspondence and storage in the manner required by record management regulations.* Organize and schedule courier services for outgoing mail and packages* Redirect PO box correspondence to the appropriate centres* Handle legal documents with care, ensuring proper filing and routing* Track and investigate lost items in transit, coordinating with carriers as needed* Support other functions as appropriate (IE backfill of roles, systems support, invoicing etc)* Perform physical tasks that may include lifting objects up to 15kg, such as moving boxes, equipment, or furniture as required.* Adhere to safety guidelines and protocols when handling and moving objects to ensure personal safety and prevent damage to property.* Site inspections* Work close to the site FM by reporting any facilities repairs,* Manage contractors coming on site to do work for the FM.* Provide customer experience by making sure equipment is functioning and able to do simple hi level trouble shooting.* Support team with reports and VIP business meetings calendar* Support Operation excellence Manager with SOP updates and improve process and procedures.* Manage Corrigo Work orders* Support parking enquires.Key skills* Well-developed interpersonal skills and ability to manage relationships with key stakeholders, including managing expectations (essential)* Well-developed time management and project management skills, ability to meet deadlines and coordinate others to meet key milestones (essential)* Previous experience in a corporate environment* Strong Customer Service focus* Strong PC literacy and proven ability to manage daily activities using various systems, including the internet and email functions Intermediate/Advance Word, Excel, PowerPoint skills* Mail function experience* Evidence of problem-solving skills capacity to deal with ambiguity and solve complex problems effectively* Strong communicator Good presentation skills and possesses strong verbal & written communication skills, also an active listener* Passion for quality has an eye for detail to make sure the best delivery of services* undefined* undefined**Location:**On-site Adelaide, SAIf this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you''re pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500(R) company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr