Job Title

As Office Administrator your primary responsibility will be to ensure the smooth functioning and appearance of the office through the diligent management of all administrative and facilities needs. This position may have direct (hands-on) involvement or provide supervision for a diverse array of servicesPrimary Scope of Role:Manages incoming callsProvide general administrative & clerical accounting supportPerform data entryOrder and maintain office suppliesProvides support for boardroom meeting bookings and ensures smooth connectivity for users.Provides assistance to the procurement, finance, safety, quality, and projects as requested for general admin.Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc.Processing Accounts Payables, obtaining required approvals for AP invoice processing.Assist with Billings.Following up with Customers for paymentsCoordinates office administration matters (e.g. janitorial services, maintenance, social events, etc.).Maintains and replenishes the kitchen areas ensuring they are stocked and tidy.Prepares mailings or courier requests.Establishes and maintains relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.Supports travel booking and expense processing as required.Maintains and organizes all related filing systems.Other related general administrative duties as required.Drives an inclusive culture to promote equity, welcomes different perspectives, and enables career progression by fostering a sense of belonging.Position Requirements:Previous office experiencePrevious construction related experience Experience in Bookkeeping,Data Entry / AnalysisSuperior customer serviceComputer skills in Microsoft Word, Excel, PowerPoint an asset.Able to work well as part of a team and independently.Results-driven with an ability to deliver success in a fast-paced environment.Ability to connect and interact with people to seek different perspectives.Strong communication and interpersonal skillsAbility to effectively prioritize and manage multiple competing priorities.Demonstrate versatility and resourcefulness in overcoming business challenges.About UsOur PeopleAt Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.Our WorkThe work we do impacts lives. It impacts our schools and neighborhoods and shapes our communities and cities. We are one of Canadas largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canadas rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we at GIP today will carry us into a better, greener, and safer tomorrow.Our Culture We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!