Job Title

Job Title: Office Administrator Department: Finance & Settlements Location: North York, ON (On-Site) Type: Full-Time, Permanent Salary Range: $55,000 - $60,000OverviewNexus Energy Inc. is a privately held company based in Toronto, Ontario. We are a leading energy trading company specializing in the energy markets of Eastern Canada, the Northeastern United States, and Western markets. Our operations extend into the retail and Renewable Energy Credit (REC) space, supporting a diversified and growing presence across North America.Were hiring a full-time Office Administrator to keep our office running smoothly and support our teams. In this role, youll lead admin processes, improve office services, plan events, and streamline communication. We want to hear from you if youre organized, proactive, and love bringing people together.What You Will DoServe as the first point of contact for incoming calls, redirecting inquiries to the appropriate team membersProvide customer support via phone or email, ensuring timely and professional responsesOversee office supplies, inventory, and services including restocking, equipment setup for new hires, and office space planningMaintain accurate office records and internal databases related to personnel, finance, and operationsManage general correspondence, including emails, letters, and packages, as well as seasonal mail-outsExperience in booking and organizing business travel, including flights, accommodations, and itineraries, is required.Be available to support colleagues and help resolve ad hoc office or team-related needs as they ariseMaintain a clean and tidy office environment, including light cleaning duties and ensuring common areas are organized and presentable.Plan and execute internal and external events, including venue selection, vendor management, and on-site coordinationDevelop and manage event budgets, ensuring cost-effectiveness and alignment with business goalsLiaise with internal teams to promote events, gather input, and communicate key detailsPrepare event materials, agendas, and guest lists, and coordinate logistics end-to-endEnsure a positive and professional experience for employees, clients, and guests at all eventsWhat You Will BringPost-secondary diploma/degree in office administration or a related discipline. 13 years of demonstrated administrative experienceProficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) Excellent communication skills in English, both written and verbal Strong organizational skills with the ability to support multiple employees and manage competing tasks Professional and pleasant demeanor with strong interpersonal skills for working across various personality types Ability to handle sensitive or confidential information with discretion Adaptability and flexibility to shift priorities based on changing needs Ability to work both independently and collaboratively within a team environment High attention to detail to ensure error-free communications and task completion Leadership skills and confidence to take initiative and make decisions when needed Strong typing skills and working knowledge of standard office softwareNice-to-Have SkillsProficiency in graphic design tools such as Adobe Photoshop, Canva, or similar software. Familiarity with health & safety protocolsExecutive support experienceSocial media or internal comms exposureFirst aid certifiedBilingual or multilingualWhat We OfferA pay-for-performance culture that offers competitive salaries and high incentives. Numerous opportunities for professional growth and developmentWork-life balance and a supportive, collaborative team environmentComprehensive employer-paid benefits coverageRegistered pension program professionally managed by a major Canadian financial institutionTeam-building events and access to additional perks for your overall health and wellnessPOWER YOUR SUCCESS AND APPLY NOW!AccommodationsNexus Energy Inc. is committed to fostering an inclusive and accessible work environment. We are committed to providing equitable treatment and accommodation to ensure barrier-free employment by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA). If you require Code-protected accommodations due to disability during the recruitment process, please communicate them when contacted, and we will ensure your needs are met.Nexus Energy Inc. is an Equal Opportunity Employer and would like to thank all applicants, however, only those who qualify will be contacted for an interview.