Job Title

Join the team of a respected not-for-profit organization in downtown Ottawa, where you'll play a vital role in driving success. We're seeking an experienced Executive Assistant to fill a key role, following a retirement. This in-office opportunity offers a chance to make a real impact and be part of a dynamic team that's shaping the future.Duties may include, but are not limited to:Manage complex schedules, arrange meetings, and coordinate teleconferencesHandle email correspondence and respond to invitations on behalf of the President and CEOEnsure high-quality formatting and editing of correspondence, memoranda, and reportsCoordinate travel arrangements, logistics, and engagements for the President and CEODevelop and manage the President and CEO's schedule, prioritizing tasks and ensuring a balanced workloadBuild and maintain relationships with internal and external stakeholdersContribute to the preparation of agenda materials for council meetingsPrepare and distribute emails, invitations, and other communications to council members and stakeholdersArrange bilateral meetings between the President and CEO and membersPrepare monthly reports and maintain updated lists of meetings and contactsAttend weekly scheduling meetings with the President and CEO and senior leadership teamMonitor multiple email inboxes and coordinate with senior leadership on speaking engagements and other mattersOther administrative duties as requiredRequired skills and qualifications:Business/Office Administration Certificate required; university education or equivalent experience preferredMinimum 5 years of experience as an Executive Assistant, with a proven track record of success ideally supporting a CEOFluency in both English and French is required, with excellent written and verbal communication skills in both languagesProven experience in managing complex, high-volume calendars and schedules, with government experience considered an assetExcellent interpersonal and relationship-building skills, with the ability to establish trust with senior management, board members, staff, and stakeholdersImpeccable judgment, discretion, and confidentiality when handling sensitive informationHighly organized and self-motivated, with a strong ability to prioritize tasks, manage multiple projects, and meet deadlinesPossesses a calm and composed demeanor, with exceptional organizational skills and the ability to take charge when necessaryDemonstrates a high level of professionalism, with a strong ability to work collaboratively as a team playerAbility to maintain discretion and tact, while also providing guidance and support to senior leadership, including the President/CEOFlexible and adaptable, with a willingness to take on a wide range of tasks and responsibilities as neededProactive approach with the ability to anticipate and prioritize tasks, often before they are requested by the CEOBenefits and Perks:Comprehensive benefits package3 weeks vacationGenerous time-off packageConvenient downtown locationLearning and development opportunitiesEmployer-matched pension planTravel opportunitiesMonday to Friday 9:00am to 5:00pm May be required and flexible to business needsSalary: Commensurate on experienceIf you're a motivated and qualified candidate, please submit your resume in response to this posting.We appreciate all applications; however, only selected candidates will be contacted for an interview.Express Employment Professionals is an Equal Opportunity Employer committed to diversity and inclusion.