Job Title

Altis Recruitment is seeking a highly organized and experienced Bilingual Executive Assistant to support our client, a Crown corporation, in providing dedicated assistance to the Director within a dynamic, purpose-driven environment. This key role is essential to ensuring the smooth operation of the Directors office and plays a vital part in advancing strategic initiatives focused on community engagement, collection development, and collaborative leadership.Acting as a trusted administrative partner, the Bilingual Executive Assistant will manage high-level scheduling, internal and external communications, and a broad range of confidential tasks. The successful candidate will play a key role in coordinating acquisition committee processes, preparing board documentation, overseeing meeting logistics, and supporting budgetary functions. A deep commitment to professionalism, accuracy, and discretion is essential.Key ResponsibilitiesManage and coordinate the administrative operations of the Directors office, ensuring efficiency and responsivenessOrganize and support various committees, including meeting logistics and documentationPrepare, review, and manage high-level correspondence, reports, proposals, and briefing materialsDraft and format documents for board meetings and the organizations annual reportPlan and coordinate complex travel itineraries, schedules, and meetingsMaintain organized and up-to-date filing and records systemsProvide support for budget tracking, reconciliation, and financial documentationCreate engaging and polished presentations using Microsoft Office toolsServe as the point of contact for internal and external stakeholders on behalf of the DirectorRecord meeting minutes and ensure appropriate follow-up on action itemsQualifications & RequirementsExperience:Minimum of 7 years of progressive experience in executive-level administrative supportPrevious experience in a museum, cultural institution, or government environment considered a strong assetFamiliarity with federal Crown corporations is an assetProven track record in preparing professional presentations, reports, and official communicationsStrong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe ProSkills & Abilities:Bilingual (English and French) with excellent written and verbal communication skills in both languagesOutstanding organizational skills and attention to detailAbility to work independently, prioritize tasks effectively, and thrive under pressure in a fast-paced environmentSound judgment, discretion, and ability to handle sensitive information with confidentialityStrong interpersonal skills and ability to build collaborative working relationshipsProactive, resourceful, and results-driven mindsetComfortable navigating complex administrative processes and meeting tight deadlinesEducation:Diploma in secretarial, business administration, or a related field or an equivalent combination of education, training, and experience