Department:AdministrationSupervisor:President & CEOPosition Category:Full time (Permanent)Salary Range:$55,000 to $75,000 (dependant on experience)Hours of Work:35 hours per weekStart Date:June 1, 2025Application Deadline:May 12, 2025Position Summary:We are seeking a highly motivated and detail-oriented Business Manager to join our dynamic team at a mission-driven not-for-profit organization based in Halifax, Nova Scotia. This is a hands-on leadership role that combines day-to-day financial management and data entry with strategic input into budgeting, forecasting, and business planning. Reporting directly to the President & CEO, the Business Manager plays a critical role in ensuring the financial health, operational integrity, and long-term sustainability of the organization.Responsibilities:Financial Management & Bookkeeping:Manage all core finance functionsfrom accounts payable/receivable to general ledger entries, and bank reconciliations.Track restricted and unrestricted funds, grants, and project budgetsMaintain accurate and timely financial records and filesModel leadership in financial integrity, privacy, and compliance, supporting a culture of accountability and excellence.Budgeting & Reporting:Collaborates with the President & CEO and the senior management team to develop the annual operating budget and departmental budgetsGuides the annual budget process, working closely with senior managers to create and monitor budgets, flagging any potential issues before they become challenges. Monitor budget vs. actual performance and present monthly financial updates to the senior management team.Prepares monthly and year-end financial statements for the Board of DirectorsSupport preparation of grant budgets and reportingManage and provide support to third-party audits, CRA audits, and governmental funding initiativesManages year-end audits like a pro: reconciling accounts, preparing reports, and answering questions with confidence.Provides guidance in budget development for capital project plans. Monitors reporting and records all tangible capital assets.Strategic & Operational Support:Provide financial analysis and business recommendations to support strategic decisions and organizational growth.Identify opportunities to improve financial systems, policies, procedures, controls, and reporting tools. Ensures financial policies and procedures are followed.Participate in Board and Finance Committee meetingsContribute to business planning, forecasting, and sustainability initiativesCompliance & Administration:Make sure the financial operations comply with all applicable laws, regulations, and standards. Ensure compliance with CRA regulations.Manage financial audits and liaise with external auditorsMaintain internal controls and policies related to finance, procurement, and riskOversee selected administrative tasks such as insurance renewals, vendor contracts, or lease agreementsQualifications:Degree or diploma in Accounting, Business Administration, or a related fieldMinimum 47 years of progressive experience in accounting/bookkeeping, preferably in the nonprofit sectorProficient in accounting software, Excel, and cloud-based file systemsStrong understanding of NPO accounting standards and fund accountingExcellent organizational skills and attention to detailAbility to communicate complex financial concepts clearly to non-financial stakeholdersCollaborative, proactive, and adaptable to a small team environmentCompetencies:Excellent professional communication (written and interpersonal) skills with a 'team player attitudeProblem-solver who takes initiative and enjoys interacting with othersHigh level of attention to detail and accuracyAbility to balance multiple priorities within deadlinesComputer literacy utilizing MS Office applications, as well as proficiency in spreadsheet applications, and the ability to prepare financial records using financial softwareCompensation & Benefits:Salary Range: $55,000 $75,000 CAD per year, commensurate with experience and qualificationsExtended health & dental benefits (if applicable)Generous paid vacation (minimum 3 weeks)Flexible work arrangements (hybrid/remote potential)Professional development and training opportunitiesTo Apply:Please submit your resume and a brief cover letter outlining your interest in the role and relevant experience to by May 12, 2025. All applications will be reviewed but only those chosen for an interview will be contacted. All applicants are thanked in advance for their interest.Discovery Centre is committed to leveraging our facility, people, and programming to create inclusive spaces that ignite a passion for science and discovery. We are also committed to advancing diversity, inclusion, equity, and accessibility practices within our workplace, public engagement spaces, and programming. Our Centres Board of Directors, management, and staff believe diverse participation and representation are essential and that our networks thrive when we create an inclusive and equitable culture where all people can see themselves reflected, feel respected, and have their contributions valued.Discovery Centre promotes equal employment opportunities for all job applicants, and we encourage applications from candidates who self-identify as a member of an underrepresented group, including Indigenous people (especially Mikmaq), people of Black/African descent (especially African Nova Scotians), members of other racialized groups, women, people with disabilities, and members of the 2SLGBTQ+ community.We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Job Title
Business Manager