Job Title

Executive Assistant and Human Resources TraineeLocation: Remote (Must be based in the GTA)Type: Full-timeImportant Note: This is a partially grant funded position. Potential candidates must be First Nations, Inuit or Metis and reside within the GTA. Candidates must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training. Haloo thanks Miziwe Biik and Service Canada for the opportunity to recieve this grant. About HalooHaloo is the future of trademark search and protection. Were venture-backed, growing fast, and building the team that will define the future of legal tech. Thats where you come in.What Youll DoExecutive Support (70%)-Manage CEOs calendar, priorities, and inbox with discretion and speed-Schedule internal and external meetings (including board, investor, and client calls)-Prepare briefing notes, track follow-ups, and ensure nothing falls through the cracks-Assist with communications, presentations, and light research-Be a second brainanticipate needs, flag bottlenecks, and create space for deep workHR Coordination (30%)-Support hiring logistics, including scheduling interviews and onboarding new hires-Maintain team records and assist with benefits, policies, and time-off tracking-Help nurture culture: birthday shoutouts, team gifts, offsite coordination-Keep people ops running smoothly with a founders level of care and confidentialityWhat Were Looking For-2+ years in an Executive Assistant, Chief of Staff, HR, or people ops role-Superb communication skills, sound judgment, and high EQ-Ridiculously organizedyou bring order to chaos-Thrives in a remote, fast-paced, startup environment-Tech-savvy with tools like Google Workspace, Slack, Notion, and HR platforms-Trustworthy, positive, resourcefuland able to read the roomWhy Youll Love It Here-High-trust role with access to meaningful work and people-Remote-first team that values flexibility and focus-Opportunity to grow with a fast-scaling startup-Health benefits, paid time off, and an inclusive culture that actually walks the talk-Youll work directly with a mission-driven founder and leadership team that loves operations peopleTO APPLY: Please apply on LinkedIn or send a resume to us directly at hr@haloo.ai. PLEASE ENSURE that you meet the following requirements prior to sending us a resume:Potential candidates must be First Nations, Inuit or Metis and reside within the GTA.