Job Title

Reporting to the Chief Human Resources Officer (CHRO), the Human Resources Coordinator will play a key role in supporting the daily operations of the Human Resources Department at Pacific Pilotage Authority.This position serves as a key resource for all employees, addressing employee inquiries related to various aspects of the employee-employer relationship and internal policies and proceduresThis multifaceted role will include both day to day human resources administrative tasks and project work in support of PPAs human resources goals and the strategic plan. This role is an opportunity to work directly with the CHRO, gain experience in all aspects of human resources, and play a key role in a small team. Responsibilities Human Resources Administration Support the CHRO with all human resource functions and associated tasks related to all aspects of human resources, including supporting HR projects and initiatives as neededProvide confidential administrative support to the CHROSupport labour negotiations with collective bargaining preparation and researchAssist with researching, developing and improving human resources policies, procedures, and processesAssist CHRO and leadership team with managing of human resources data, reporting, documentation, and communication on an as needed basisAssist with tracking and reporting on employee leave balancesRecruitment and SelectionCoordinate internal and external recruitment and selection processes, including creating postings, placing advertisements, shortlisting and prescreening applicants, and coordinating interviewsComplete references and background checks for new hiresCoordinate employee onboarding and offboarding processes, including preparing new hire packagesOrder and organize promotional materials for recruitment promotion eventsAttend career fairs and other promotional events as neededTraining and DevelopmentSupport with administering Canadian School of Public Service (CSPS) accountOrganize and track employee training, such as WHIMS, Confined Spaces, Respectful Workplace, etc.Track new hire training checklists and related documentationMonitor crew certifications, such as expiring first aid and Certificates of CompetencyCoordinate and document employee performance evaluationsCompliance and GovernanceReview and update HR policies, processes and documentation including SharePoint and the employee handbookAssist with Accessible Canada Act compliance, including working toward accessibility planAssist CHRO with complying with legislation and other reporting requirements (i.e. Canada Labour Code, Pay Equity Act, Privacy Act, Employment Equity Act)Coordinate policy reviews and periodic conflict of interest and Organizational Code of Conduct attestationsMaintain confidential employee files, including disposing of personal information, in accordance with privacy legislation and the privacy policyEmployee Engagement and ExperienceAssist with conducting employee engagement and other related surveysAssist with initiatives related to elevating the employee experience and ensuring PPA remains an employer of choiceSupport the COO and CHRO in fulfilling the strategic plan objective workforce of the futureContribute positively to the overall employee experience and foster a positive relationship between management and employeesOrganize new hire welcome kits and order employee swagHealth and SafetyCoordinate health and safety meetings, including preparing documents, tracking follow up, taking minutes and assisting with agenda preparationQualifications Degree or diploma in Human Resources or Business Administration with a concentration on Human Resources Management or related field of study from a recognized postsecondary educational institute2 years of experience in human resources or an equivalent combination of education and experience, including practical work experienceStrong writing and oral communication skills, including ability to draft letters and other communication under the supervision of the CHROKnowledge of employment legislation, including the Canada Labour CodeTeam player, proactive, and enthusiastic about the opportunity to take on varied tasks and initiativesStrong computer skills, including the ability to work with spreadsheets, build forms, format documents, and build presentation decksFluency in English is required; French language skills are an asset.HRIS experience is an asset but not requiredCOMPENSATION AND BENEFITSThe hiring salary for this role would normally be $65,000-75,000 but candidates who exceed the required qualifications could be placed higher within the overall range.Excellent benefits including a defined benefit federal public service pension plan.PPA offers several benefits to enhance employee wellbeing, including a health and wellness allowance, onsite gym, personal care days, compressed work week, and flexible start times.Hybrid work environment.How to ApplyPlease forward a cover letter and resume to with HR Coordinator in the subject line by May 19, 2025. Applications made through Linkedin are also accepted but they should include a resume and cover letter in a single PDF for consideration.About Pacific Pilotage AuthorityA federal Crown Corporation based in downtown Vancouver, Pacific Pilotage Authority (PPA) providessafe and efficient marine pilotage services in the coastal waters of British Columbia, including the FraserRiverPPA oversees dispatch and launch operations at stations in Vancouver, Victoria, Steveston and PrinceRupert.A progressive employer with a mandate critical to the economy of Canada, the PPA is wholly self-funded,complex, small, and nimble. PPA employs a diverse workforce of approximately 120 peoplePPA generates revenue through pilotage service charges paid by shipping companies that access thecoastal waters of British Columbia with the assistance of licensed pilotsPPA is governed by a Board of Directors appointed by the Government of CanadaPPA offers a dynamic work environment and competitive compensation benefits, including a definedbenefit pension planFor more information about PPA, please visit Authority is committed to removing barriers to employment. If you require accommodationsthroughout the recruitment and hiring process, please let us know. All information received in relation toaccommodation will be kept confidential.Employment EquityPacific Pilotage Authority is committed to building a diverse workforce and inclusive work environment. We arecommitted to employment equity and strongly encourage applications from the four designated equity seekinggroups (women, Indigenous Peoples, persons with disabilities, and visible minorities).