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Location: TorontoType: Full-timeWork Environment: In-personAbout M5V DevelopmentsInspired by Toronto’s dynamic M5V postal code, M5V Developments is a design-forward real estate group shaping vibrant communities across Ontarios secondary markets. From innovative townhomes in Niagara Falls to lakeside retreats in Muskoka, we blend modern design with accessible pricing, driven by our core values: innovation, community focus, quality, excellence, and a customer-centric approach. At M5V, were not just building properties; were crafting vibrant futures.What Youll Do:As our Office Administrator, you will be instrumental in ensuring the smooth daily operations of our dynamic head office by..Elevate the Front Office Experience: Warmly greet visitors, efficiently handle multi-line calls and emails, and conduct professional client calls for information, appointments, and solutions.Drive Efficient Deal Flow: Initiate and maintain project files within Dotloop and our CRM system, ensuring consistent data accuracy and easy accessibility for the team.Orchestrate Schedules & Logistics: Proactively manage calendars by scheduling property tours, consultant meetings, city hearings, and internal milestones, with diligent tracking of deadlines and reminders.Streamline Operations & Digital Organization: Maintain organized digital filing (following conventions), update procedures, manage supplies, and suggest workflow improvements.Support Engaging Marketing Initiatives: Create quick visual drafts in Canva for internal communications. Contribute to occasional social media updates. Organize and maintain marketing collateral for easy access.Coordinate Memorable Events: Provide essential support in the execution of investor and client events (e.g., gatherings, property viewings) by coordinating materials, managing guest lists, and assisting with logistics.What Youll Bring:Minimum one year of administrative experienceStrong working knowledge of G-Suite and Microsoft 365, including intermediate proficiency in Excel and cloud-based file systems (SharePoint/Google Drive).Demonstrated ability to accurately manage multiple concurrent priorities while maintaining a strong client-focused approach.Exceptional written and verbal communication skills, with the ability to draft professional emails requiring minimal revisions.A proactive and detail-oriented approach to problem-solving and efficient task management.Bonus Assets:Familiarity with Ontario real estate processes, terminology, and standard documentation.Basic understanding of bookkeeping principles and accounts payable processes.Experience using Canva or Adobe Suite for the rapid creation of marketing materials.Compensation & Perks:$19 – $22 per hour (commensurate with experience)On-Site Gym AccessDirect exposure to a diverse portfolio of innovative development projects, with clear potential for career growth into roles such as Project Coordination or Marketing Assistant.Ready to Build Ontarios Future With Us?If you are a highly organized and personable individual with a passion for efficiency and an interest in the Ontario real estate landscape, we encourage you to apply!Application ProcessPlease submit a PDF document of your resume.Applications will be reviewed on an ongoing basis. The application closing date is May 9, 2025. First interviews are scheduled to commence on May 12, 2025. We appreciate all applications; however, only those selected for an interview will be contacted.Join the M5V Developments team and play a key role in shaping the future of urban living across Ontario!