Job Title

Our client is looking to hire a Legal Document Specialist to join their team. The Legal Document Specialist is responsible for providing firm-wide document production support at an advanced to expert level using Microsoft Office products, department-specific software, and other tools to complete work requests, such as revisions, comparisons, formatting, proofing, document conversions, troubleshooting, and document stabilization. Manage and respond to document production requests, communicating expectations to complete the work in an efficient, accurate and timely manner, this includes managing requests with restricted access. Provide document processing services for requests received via the request management service that may take the form of email instructions, markups, notes, digital dictation, or voicemail; proofread and a quality-check of the work for appropriate formatting, spelling, and clarity (excluding legal language). Create or edit various documents of different file types, through copy-typing, transcription, scanning, converting, or other methods. use and management of tracked changes and comments; managing references; Troubleshoot documents (including up to an advanced technical level) to identify and fix issues preventing proper use. Word, Excel, PDF), ensuring the converted content is legible, complete, and formatted as requested. Create or edit PDFs from various source documents or websites; create table of contents; Create or edit Excel workbooks from various source documents, including entering and editing data; Manage documents on or send documents from the document management system or ShareFile as needed. This includes uploading documents or versions, managing document properties, and searching for documents. Provide Litigation Trial support, such as preparing or revising trial documents according to standards, needs, and instructions. Assist with Corporate Data Room Index Updates, Marketing Quarterly presentation table/chart production, and administrative work as needed. Liaise and work closely with Legal Practice Assistants, and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner. Participate in projects and initiatives as assigned. Legal Assistant diploma or post-secondary degree/diploma in Office Administration (or equivalent experience) is required. ~5+ years related experience, preferably within a legal professional services firm. ~ Expert in MS Office product suite. ~ MOS Certification would be an asset but is not required. ~ VBA programming knowledge would be an asset but is not required. ~ Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision. ~ Good working knowledge of legal terms, documents, and procedures including exceptional attention to detail and proofing abilities. ~ Strong client service orientation combined with the ability to manage multiple client needs at the same time. ~ Gets involved with projects and participates in managing the whole or their assigned parts. ~ Flexibility to occasionally work overtime.