Job Title

About fmi*igf The Financial Management Institute of Canada (fmi*igf) has been providing professional development to the public sector since 1962. As a nationally recognized, not-for-profit volunteer association, fmi*igf offers national and regional learning events, cutting-edge online courses, along with a blog and webinars that focus on providing thought leadership and insights to the public sector financial management community. Our mission is to educate, inspire and empower. The Opportunity As a member of the Finance and Corporate Services team, the Finance and Administration Specialist plays a vital role in supporting the Director of Finance and Corporate Services and the CEO in administering key functions across finance, operations, chapter support, and administration. This role also serves as administrative liaison to the organizations fourteen regional chapters and contributes to financial tracking, event coordination, committee management, and operational process improvement. The position requires a highly organized professional who can effectively manage financial and administrative tasks, supporting organizational effectiveness and service excellence. The role is central to enabling collaboration across multiple teams. Key Responsibilities: Finance & Event Financial Tracking Prepare financial reports for chapter events, summarizing ticket sales and revenue. Track and reconcile event payments (e.g., PD Week). Enter bills and expenses, initiate payments, and create invoices for sponsorship contracts. Administration Manage calendars, schedule meetings, and coordinate logistics for in-person and virtual meetings, including travel arrangements and note-taking. Track organizational subscriptions and assets. Manage IT procurement and service levels using third-party expertise. Provide back-up support to the registration team as needed, including on-site conference support. Chapter Support & Coordination Serve as the primary point of contact for chapter administrative inquiries and support. Maintain up-to-date documentation for all chapters and coordinate updates on the website. Administer outreach related to tracking and supporting Chapter administration items, including Chapter Development Fund documentation and Chapter Regional Reporting requirements. Track Chapter AGM and Board Member updates. Provide guidance and training on tools and processes (e.g., SharePoint). Coordinate and manage chapter travel logistics and expense reports for national events and meetings. Support Chapter Event implementation with Chapter Event Specialist Committee & Governance Support Support plans, meetings and related administration for the CEO, Board of Directors, Finance and Audit Committees, and PD Week initiatives. Assist in the coordination and administrative support of the Board of Directors (BoD) and Chapter Advisory Council (CAC) meetings, supporting meeting preparation, tracking, planning, and document retention and distribution. Please note other duties may be assigned as needed to meet the mandate and evolving needs of the organization. Qualifications Post-Secondary diploma, preferably in Business Administration or an acceptable combination of education and relevant experience. Minimum 3 years experience in administration or operations within an office environment. One year of experience supporting finance including bookkeeping, accounts payable and receivable, expense management and reconciliation processes Fluency in both English and French are required for this position to effectively support communication and engagement. Membership relations experience and knowledge of the Conference and Events Industry are definite assets. Experience in the non-profit environment is an asset. High level of proficiency in Microsoft Office Suite, SharePoint, and MS Planner Experience with QuickBooks Online (or similar bookkeeping software), and CRM systems as asset Ability to conduct research and present data in a succinct and well-written manner; take ownership of requests; tailor solution to the situation; be timely in follow-up; resourceful in info gathering and research. Strong organizational, process management and problem-solving skills and exceptional ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, and results-oriented mindset. Ability to respectfully and professionally communicate ideas and information in writing, in both official languages, to ensure that information and messages are understood and have the desired impact; ability to communicate orally and in writing including presentations; strong interpersonal skills are critical. Ability and willingness to work effectively as a team member in both remote work and in-person work environments, and with minimal supervision in a time-sensitive project-oriented environment. Ability to work independently and proactively with professional discretion; focus, flexibility and with a positive attitude. Ability to learn and work with new and evolving technology (e.g., virtual event platforms). Salary $65,000 - $73,000 commensurate with experience Benefits, vacation allowance and RRSP matching are also available. To Apply Please submit your resume with a cover letter to our recruitment partner at indicating why you are uniquely qualified for this position. We thank all candidates for their interest; however, only those selected for an interview will be contacted. fmi*igf is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We accommodate people with disabilities throughout the recruitment and selection process. Please indicate your need for accommodation in your application.