Job Title

ADMINISTRATIVE ASSISTANT - TECHNOLOGY FULL-TIME TORONTO, ON/HYBRID Are you looking for an opportunity to support a growing, high-performing global team? Do you thrive in a fast-paced environment where adaptability and clear communication are key? If youre a proactive problem-solver who enjoys working with senior leaders, this role could be the perfect fit. The Company This organization operates at a global scale, driving impact through digital, data, and information technology (DDIT). As part of a fast-paced and collaborative environment, youll be working with teams across multiple time zones and countries. With recent leadership changes and expansion, the company is looking for a dedicated Team Coordinator to support its growing DDIT function in Canada. Company Perks and Rewards Competitive salary Hybrid work model (2-3 days in office) Flexible hours Fast-paced, collaborative, and global culture Exposure to senior leadership and international operations Varied and evolving responsibilities in a high-impact environment The Job! As the Administrative Assistant you will provide administrative support to the Director and Heads of sub-teams within the DDIT function. You will play a key role in managing day-to-day operations and ensuring that leadership is well-prepared for meetings and travel. Manage scheduling for Directors and Heads, ensuring calendars are efficiently coordinated. Schedule meetings and coordinate logistics, including room bookings, refreshments, and document preparation. Prepare meeting agendas, take informal minutes, and follow up on key action items. Coordinate global travel arrangements, including flights, accommodations, visas, and immunizations. Handle expense reporting using Concur (transitioning to WorkDay). Organize and maintain documentation, trackers, databases, and SharePoint sites. Support budget preparation, forecasting, and financial management processes. Liaise with Public Affairs & Communications regarding functional communications. Provide backup support to other team coordinators as needed. What you bring to the job You are someone who is team-oriented, quick learner, and proactive in anticipating needs. You also come with: Prior experience as an Executive Assistant or Administrative Assistant in a fast-paced environment. Strong communication, problem-solving, and organizational skills. Familiarity with Microsoft Office (Excel, PowerPoint, Word, Outlook); SharePoint experience is an asset but can be learned. Ability to adapt to different personalities, shifting priorities, and multiple time zones. Industry experience preferred. Bilingualism in French is an asset. Expected Compensation: CAD $70,000.00 Qualified job seekers are asked to apply with attention to Shannan Willoughby. Reference #13352. I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role! Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability. You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.