Job Title

About Our Client: Our client is a highly reputable organization in the insurance industry.Position Scope:The Executive Assistant will support the President of the organization directly. They are expected to maintain a high degree of confidentiality while maintaining the Presidents calendar, correspondence, and a wide range of administrative and executive support-related tasks.The Executive Assistant will manage information flow in a timely manner, with a high level of professionalism. The position requires anticipating needs, critical thinking, and offering solutions to problems with professionalism and discretion. This is an integral role in the organization, ensuring the President remains organized, while also supporting and collaborating with the senior leadership team on various initiatives.Responsibilities:Extensive calendar management, triaging requests, ensuring the President is briefed before meetings and that their day is on track and running according to scheduleManages and books travel arrangements, ensuring tickets, itineraries, and all required meeting documents are prepared well in advanceCoordinates meetings and events, including agenda development and distribution, reservation of meetings rooms, and preparation, compilation, and distribution of supporting documentsReviews and prioritizes correspondence/emails, including the drafting of responses where appropriate and/or redirection to the appropriate individual for responseProduces documents, including presentation materials and reportsManages business expense submissionsActs as primary point of contact between the President and the executive team, employees, and external stakeholdersDevelops knowledge of external stakeholders in order to enhance service and high quality deliverablesPerforms general office administrative tasks such as organizing lunches, planning retirement parties, ordering supplies, arranging for service on office equipment, etc.Maintains an organized and effective filing system for the President, committees and boards.Assists in planning and organizing various organizational eventsLiaises with the Board of Directors and assists in coordinating and planning key meetings and documents required in advancePrepares technology for meetings and ensure there are no technical issues for the presentersAttends meetings and takes minutesRequired Skills and Knowledge:Exceptional organizational and time management skillsHigh attention to detailAble to work both independently and collaboratively within a team environmentAble to multi-task and work within cross-functional departmentsSelf-starter, comfortable completing a high volume of tasks with minimal guidanceStrong communication skills, both oral and writtenHigh degree of client focus, with a strong service-oriented attitudeStrong interpersonal skills with ability to build effective working relationships with stakeholders at all levelsHigh sense of discretion and tactStrong eye for detail when preparing or editing documents, communications or presentationsPositive attitude towards work and desire to go above and beyondEducation and Experience:Post-secondary degree or diploma (University degree preferred)5+ years of experience in a similar role, supporting a top executiveAdvanced proficiency in Microsoft Office suite of products (Word, Excel, Outlook, PowerPoint)Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.