Job Title

Records Management Coordinator (Renewable Contract)Toronto, ONIntroductionWe are hiring a Records Management Coordinator for our client, Eli Lilly, based in Toronto, Ontario. Reporting to the General Counsel & Corporate Secretary, the Records Management Coordinator is responsible for coordinating and overseeing the implementation of Lilly Canada's Global Records and Information Management (RIM) Program. This role ensures compliance with global policies, manages records lifecycle activities, and supports departmental stewards and archivists in maintaining accurate and secure records.ResponsibilitiesSecondary Principal RIM Steward Duties:Promote awareness and ensure compliance with Lillys Global Records Management policies and procedures.Coordinate quarterly records clean-up activities, including logistics, communication, and reporting.Collaborate on project-specific archiving across various departments.Complete annual self-assessment for compliance and assist in implementing electronic records management processes.Liaise with Global RIM staff regarding updates to retention schedules and procedures.Ensure proper handling of records under litigation holds in collaboration with legal counsel.Assist in audit activities and ensure departmental RIM stewards are trained and assigned.Maintain and update the Canada Records Retention SharePoint site or equivalent collaboration space.Coordinate with external clinical study sites on document retention and disposition.Third-Party Storage Records Archivist Responsibilities:Manage Iron Mountain account, ensuring accurate user access and up-to-date information.Oversee the indexing and description of archived documents, collaborating with department owners.Coordinate the annual destruction process in line with retention schedules.Assist in updating and organizing archived box information and compliance documentation.Prepare and submit monthly invoice-related files and participate in audits as required.Administrative Duties:Pull reports from internal repositories such as Veeva QualityDocs.Respond to Freedom of Information and Access to Information requests.Manage external filings related to corporate records and registrations.Undertake additional projects or tasks as assigned.RequirementsGraduate of an approved course for Health Information Management (either university or college) and current certification in good standing with CHIMA or a college or university graduate with a certificate in Records and Information ManagementStrong understanding of professional standards with respect to privacy and confidentiality, security of client information, and client records management Ability to listen effectively and communicate both verbally and in writing in a clear and concise way to a diverse range of stakeholder groups Thorough understanding of related legislation (e.g., Consent & Capacity Act, Personal Health Information Protection Act, Freedom of Knowledge & Information Act, etc.) Advanced computer skills and the ability to use a variety of software programs in the Microsoft Office Suite (Outlook, Word, Excel, Power Point, Sharepoint/Teams, Visio) Good teamwork, communication and interpersonal skillsStrong independent workerWhat We OfferWhy apply through Brunel? Finding the next step in your career can be a fulltime job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with on-boarding. Well get you going while you get on with the job.About UsBrunel has a reputation for working with some of the best in the business. Thats what we continually strive for. Over 45 years, weve created a global network of interesting clients and talented individuals working together through a vast array of services.