Job Title

Manager, Buildings, Grounds and Housekeeping OperationsStatus: Full TimeHours: Monday Friday, 35 hours/weekHome Campus: Fennell (fully on-site & travel to all campuses as required)Rate of Pay: Payband 12 ($111,289 - $139,111 per year)Posting Date: May 15th, 2025Closing Date: June 4th, 2025 at 7:00 pm ESTWe believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.Job Summary:Reporting to the Director, Facility Operations, the Manager, Buildings, Grounds, and Housekeeping Operations is accountable for the administration, leadership, direction and management of the building maintenance, grounds and housekeeping services at all of the Mohawk College campuses. The buildings consist of over 1.3 million square feet of building space and over 115 acres that must be maintained to various standards and codes at all of the campuses.The incumbent plans, develops and implements short and long-range departmental organizational goals, objectives, policies and operating procedures in accordance with the Colleges strategic plans, including operating budgets.The incumbent is responsible for maintaining a safe, healthy and pleasant physical environment conducive to teaching and learning and in accordance with all College and facilities management policies and procedures, and compliance with all pertinent legislation, codes and standards. The position is responsible for human resources, finances, planning, development and implementation of programs, contract management and internal and external liaison for areas of accountability.What youll be doing:Administration, Management, and Facilities OperationsResponsible for the daily operations of Building Maintenance at all of the campuses, in compliance with all codes and standards, to create a safe and secure working and learning environment, such as, roofing infrastructure, windows, walls, ceilings, floors, doors, signage, refuse, housekeeping, pest control, washroom hygiene, building security through locksmithing and high security key systems, etc.Direct the daily activities of the Grounds operations at all of the campuses, which must be maintained to the highest standards. Maintenance duties associated with the Grounds Operations include landscaping, lawn cutting, horticulture, pesticide spraying, refuse, parking lots, roadways, sidewalks, winter maintenance, snow removal and sanding and salting, etc. In addition, a variety of equipment (trucks, plows, 4x4s, vans, gators, lawn and snow equipment, trailers, forklifts, etc.) must be kept up to date through capital planning, purchases and rigorous maintenance schedules.Ensures all records and schedules are maintained for snow removal and sanding/salting operations, in addition to the normal maintenance for evidence in lawsuits.Develops specifications for tenders, negotiates and manages various related contracts for building-related maintenance and construction, landscaping, snow removal, and other grounds-related activities and duties.The incumbent plays a major role in campus closure for snow emergencies, managing parking lots, roadways and sidewalks.Develops, establishes, and manages various housekeeping contracts for all College campuses to ensure that the Colleges standards and needs are met within approved budgets. This includes tendering, negotiation and supervision of the contracts; monitoring ongoing industry developments in technologies and processes, and maintaining high levels of hygiene, and health and safety for occupants.Design, creation, implementation and ongoing maintenance of a master and sub-master high-security Medeco key system for all campuses.Reviewing, analyzing and providing specifications for maintenance and construction projects for new buildings, additions and projects.Responsible for managing the refuse and recycling programs, including developing specifications, conducting waste audits in accordance with the Ministry of Environment guidelines, providing recommendations and improvements for waste and recycling measures, addressing environmental risks, and arranging for the disposal of surplus equipment and goods.Manages and is responsible for an effective pest control system at the College campuses through close supervision of a recognized pest control management company.On call 24/7 to respond and provide action for various emergencies and incidents after normal business hours for all campus locations.Accountable for an annual operating budget of over 3.3 million dollars in addition to the budgets associated with capital, facility renewable and deferred maintenance projects. This includes preparing and managing budgets to achieve objectives through the efficient and effective allocation of resources and by accurately forecasting, monitoring and reporting expenditures.Provides leadership and direction to support staff, including two team leaders, at all of the campuses by determining priorities, work assignments, and staff schedules, as well as performance management and staff development.Ensures service levels provide efficient, friendly service to students, faculty and staff.Supervises departmental activities within the Colleges management systems and strategic goals and objectives.Ensures staff compliance with College policies and procedures in the area of Occupational Health & Safety legislation, regulations, codes and standards that are relevant to the building maintenance and grounds operations. Recommends and implements improvements to minimize accidents and injuries within budget and on time.Ensures College locations are safe and in good repair according to applicable legislation, codes, regulations and standards (building code, fire code, MOE, OHSA, MOL, federal, provincial, municipal, etc.).Represents the Facilities Operations Division at meetings and events.Provides facilities operations coverage for Managers and Directors.Contributes to emergency preparedness and response planning.Planning, Organizing, and Project ManagementDevelops plans, goals and objectives for the building components/envelope, grounds and housekeeping departments that align with the Colleges direction and strategic plan.Develops multi-year (short and long) plans and budgets for deferred maintenance, capital and facilities renewable projects with particular emphasis on the building envelope, infrastructure, grounds, parking lots, roadways, sidewalks and replacement of equipment.Plans, schedules, budgets, and implements renovations to the facilities building envelope, infrastructure, and building systems.Ensures construction and project completion within time and budget.Develops specifications, documents for tenders and pre-qualification of contractors and service providers for various projects. Negotiates agreement terms and awards contracts with successful bidder(s).Manages progress and delivery of services on projects, inspecting projects, and evaluating contractor performance against approved plans/specifications and legislated requirements. Provide acceptance and/or rejection of work in progress and on completed installations. Identifies and recommends design modifications when conditions warrant them.Identifies and develops plans for the acquisition of capital and major equipment for the departments.Performs life cycle assessments and condition reports on the Colleges infrastructure, as well as provides budget replacement estimates.Develops, establishes, and implements preventive maintenance schedules, as well as monitors procedures for the efficient and effective operation of the Colleges facilities and systems. Ensures maintenance inventory levels are adequate to ensure timely completion of routine maintenance work.Administering Contractors and ContractsResponsible for preparing contracts, developing and reviewing specifications, analyzing, negotiating and awarding contracts for a wide range of building envelope systems, repair maintenance, various service contracts, building services, capital and deferred maintenance, housekeeping and grounds-related services.Provides advice to the College on issues relating to these and other contracts pertaining to strategic partnerships and funding proposals which have financial implications for the College. Service contracts can range from several thousand dollars to over a million dollars in scope.Administering the design/construction project budgets, tracking actual expenditures against budget, and estimating future expenditures.Develops and maintains good working relationships with service providers, government and city officials, suppliers, contractors, and engineers/architects that are engaged in construction and renovation projects to ensure cost-effectiveness and value for money of contracts.Other duties as assigned.What youll bring to the role:A three-year diploma or degree in Architecture.Project and Facility Management and/or a related degree from an accredited/recognized institution.Professional accreditation as a Certified Facilities Manager (CFM), Facilities Management Professional and/or equivalent is required.Professional designation and membership with the Building Owners and Managers Institute (BOMI) would be an asset.A thorough knowledge of applicable legislation, regulations, standards, principles, practices and ministry policies affecting the College, ie. WHMIS, Occupational Health and Safety Act, Ontario Building and Fire Code, Environmental legislation, Construction regulations, pesticide legislation, Waste Diversion Act.Knowledge of building envelope systems, construction and roofing infrastructure, including preventive and unscheduled maintenance.Design, construction, maintenance and project practices, principles, techniques and tools.Understanding of fire protection systems (generators, fire alarms, lighting, etc.), as well as mechanical and electrical systems.Knowledge of environmental legislation and regulations regarding recycling and waste reduction.Knowledgeable in the preparation and management of budgets, including fiscal controls, budgetary guidelines, procurement procedures, techniques and cost estimation.Understanding of the grounds, landscaping equipment and processes.Knowledge of housekeeping equipment and processes.Computer skills and various software applications.Demonstrated leadership, organizational, motivational, delegation and team building skills.Strong communication, interpersonal, and relationship-building skills to establish and maintain an effective working relationship with subordinates, contractors, suppliers, engineers, outside agencies, etc., and be capable of communicating effectively with all levels of management and staff.Strong analytical ability and problem-solving skills leading to effective decision-making capabilities.Self-motivated, highly productive and goal-oriented.Conflict resolution skills: resolve staff and contractor conflicts.Ability to handle stress: react to emergencies promptly and efficiently.Strong negotiation skills for projects, contractors and contracts.Ability to work effectively with a wide range of constituencies in a diverse organization.Project planning and management.Ability to supervise and train/mentor employees, including organizing, prioritizing and scheduling work assignments.A proven ability to write policy and procedures.Sensitive to multicultural environments and work with a wide range of constituencies in a diverse organization.Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.What we offer:A progressive vacation plan starts with 22 vacation days per year, plus holiday closure.Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.93% top-up of maternity and parental leave pay for 52 weeks.Annual employee performance incentive program.Comprehensive benefits package includes health, dental, vision, paramedical services (massage therapy, acupuncture, naturopath, psychotherapy and psychology), and short-term and long-term disability.Ability to take courses at a reduced rate for employees and dependents.To find out more about working at Mohawk College, please visit committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.Mohawk College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.To learn more about Mohawk Colleges commitments, please visit the Mohawk College strategic plan webpage: