Job Title

PLEASE READ:This is a 1 month contract with potential for extension.The successful candidate MUST have experience using either Yardi, JDE or MRIThe successful candidate MUST have prior experience in a property administration background preferably in commercial or retail real estateThis position is located Vaughan full time in officeThe successful candidate MUST be available to start ASAPYour new company:Hays Specialist Recruitment has partnered with a property management company located in Vaughan, ON. We are looking to hire a Property Administrator to join their team on a contract basis of 1 months, which has the possibility of extension/ permanent. This candidate will be working from their Vaughan Office on a full time basis.Your New RoleAdminister tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears;Process monthly re-occurring billing;Code, process, and enter incoming invoices via accounting software (Nexus);Assist with preparation of Property Budgets;Assist with distribution of annual budget reconciliation and RANs, manual invoices;Prepare statements of account as needed;Maintain an up-to-date tenant contact list for all properties;Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met;Maintain Utility Registers and assist Property Manager with tracking utility payments;Prepare monthly accruals;Provide assistance on special projects, including preparation of various consolidated reports;Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence;Review tenant and head lease abstracts and ensure accuracy of rent rolls to include the simulation and review of monthly rent roll to assist Property Manager;Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required;Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.Additional related duties may be assigned as required.Requirements:Previous Property Administration or related office experience;Accounts Payable and Accounts Receivable experience is an asset;Strong computer skills, specifically with Excel, and a keen attention to detail;Excellent written and verbal communication skills, combined with an approachable manner;A self-starter with the ability to work independently;Positive attitude.Skilled using JDE or Yardi or MRI