Job Title

Location:24 Colonnade Road, Ottawa ONSchedule:Daytime, Monday to FridayStarting Salary:$76,144/yearWe are currently recruiting for a Business Development Proposal Coordinator to work in person at our headquarters in Ottawa, ON.What you will be doingCommissionaires Ottawa is looking for a highly organized and collaborative Business Development Proposal Coordinator to support the development of high quality, persuasive proposals that drive new business opportunities across the public and private sectors.In this key role, you will lead the coordination, writing, and production of competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client solicitations. Working closely with internal stakeholdersincluding Business Development, Finance, Operations, Contracts, Marketing, and Subject Matter Expertsyou will manage timelines, gather content, ensure compliance, and maintain a consistent standard of excellence in all submissions.You will also support the management of a centralized content library, track proposal outcomes, and contribute to opportunity tracking through our Customer Relationship Management (CRM) system. This is a high-impact role ideal for a detail-oriented communicator who thrives in deadline-driven environments and enjoys contributing to the growth and success of an organization through compelling written work.Some of your responsibilities includeLead and coordinate proposal development from kickoff through final submission, ensuring compliance with client instructions and internal quality standardsAnalyze solicitation documents to identify deliverables, timelines, evaluation criteria, and compliance requirementsCollaborate with internal contributors to gather technical, operational, and financial inputs for proposalsWrite and edit proposal content to ensure clarity, consistency, and alignment with the organizations tone, branding, and strategic positioningConduct final reviews to verify formatting, completeness, and compliance prior to submissionMaintain and continuously improve a central repository of proposal templates, past responses, and boilerplate contentTrack opportunities and proposal outcomes using the organizations Customer Relationship Management (CRM) platform, ensuring data is current and completePrepare client-facing materials such as capability statements, presentations, and supporting documents for business development initiativesAnalyze bid results and integrate feedback to improve future submissions and processesWhats in it for you?Work for a reputable and nationally known companyWork in a challenging and rewarding work environmentEmployer paid professional developmentA comprehensive benefits packageGenerous paid time off, holidays and sick daysRetirement plans with company matching of employee contributionsEmployee discount programs, social outings and holiday gatheringsYoure a good fit ifYou have excellent writing and editing skills and take pride in producing polished, professional, and persuasive documentsYoure highly organized and can juggle multiple proposal timelines, contributors, and deliverables without missing a beatYoure comfortable interpreting complex Requests for Proposals (RFPs) and turning client requirements into clear, structured, and compelling submissionsYou enjoy collaborating across teamswhether its Finance, Operations, or subject matter expertsand know how to gather input effectivelyYou have strong attention to detail and consistently deliver high-quality work, even under tight deadlinesYoure comfortable working in Microsoft Word, Excel, and PowerPoint, and you know how to make documents not just accuratebut visually clean and well formattedYou have a proactive mindset and are always thinking ahead to improve processes, content libraries, and win strategiesYou thrive in a fast-paced environment where proposal work can shift from calm to crunch time quickly, and you stay composed throughoutYour must-haves:A diploma or degree in Business Administration, Communications, English, Professional Writing, or a related fieldProven experience developing, coordinating, or contributing to formal proposals for public or private sector clientsExceptional English writing and editing skills with the ability to tailor content to align with tone, branding, and strategy. French is considered an assetStrong time management and organizational skills, with the ability to manage multiple simultaneous projectsProficiency in Microsoft Officeespecially Word (for formatting and layout), Excel (for costing and tracking), and PowerPoint (for presentation support)Ability to work independently while also collaborating effectively with diverse internal teams and contributorsHigh attention to detail and accuracy in writing, formatting, and interpreting client requirementsWorking knowledge of procurement and proposal development practices in Canadas public or private sectorProficiency in both official languages (English and French) is preferredApplication ProcessIf we are the right fit for you, we want to hear from you! Send us your resume and cover letter today!NOTE:Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires hiring process.Commissionaires-Ottawa does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.We appreciate all who apply, however we will only be contacting candidates of interest.#ProposalCoordinator #BusinessDevelopment #BidsAndProposals #CareerOpportunity #OttawaJobs #JobOpening #ProposalWriting #ProfessionalWriting #CommunicationsJobs #WorkInOttawa #NowHiring #JoinOurTeam #PublicSector #PrivateSector #BilingualJobs