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Position Title: Payroll & Accounting SpecialistEmployment Status: Permanent, full-timeHours of Work/Schedule: Monday to Friday, 35 hours a weekSalary range: $58,211-$67,514(commensurate on skills and experience, plus participation in health and dental benefits & HOOPP pension benefits)Primary Location: Brampton, ON Job Overview: We are seeking a highly skilled and experienced Payroll & Accounting Specialist to join our client's team, a leading healthcare provider in Brampton, ON. The Payroll & Accounting Specialist is responsible for the accurate and timely processing of payroll and the efficient management of related accounting functions. This includes maintaining payroll records, ensuring compliance with applicable laws and regulations, administering employee benefits, and preparing financial reports. The role also supports audits and budgeting processes in collaboration with the finance team.In addition, the Payroll & Accounting Specialist works closely with HR and management to align employee scheduling with organizational needs, implements relevant policies, and provides guidance to staff on payroll and benefits-related inquiries. A focus on continuous improvement and staying current with industry best practices is essential to enhance overall operational efficiency.Responsibilities:Administer and process semi-monthly payroll for various employee groups, including salaried and hourly staff, with different pay structures, premiums, and policy considerations.Manage all aspects of payroll onboarding and offboarding, such as new employee setup, terminations, employment status updates, configuring payroll components, and processing Records of Employment (ROEs).Conduct secondary reviews of employee timecards and oversee ADP payroll period closures and initiations.Perform monthly payroll reconciliations against the accounting system.Handle year-end tasks, including T4 reporting, pension reconciliations, and adjustments to payroll as needed for annual and fiscal year closures.Complete and submit government and employment-related documents (e.g., ROEs, WSIB claims, EHT, and Statistics Canada reports).Ensure payroll processes comply with the Employment Standards Act (ESA) and internal Wellfort policies.Provide ad hoc financial reporting and analysis to support leadership, including the CEO and Finance Manager.Maintain accurate payroll documentation, including deductions, garnishments, and employee records.Address payroll inquiries from staff and management with professionalism and efficiency.Update employee payroll records to reflect changes in benefits, deductions, and employment status.Work collaboratively with other departments to align payroll and scheduling efforts with organizational goals.Accurately calculate wages, overtime, bonuses, and deductions, ensuring correct tax withholdings and legal compliance.Administer benefits programs such as health insurance, retirement plans, and other optional deductions, and assist employees with related inquiries.Produce payroll reports for internal departments like finance and management.Support general administrative duties as required to maintain daily operations of the Community Centre.Assist with month-end processes including journal entries, financial reports, and year-end closing activities.Prepare account reconciliations, including bank accounts, prepayments, accruals, deferred revenues, and capital contributions.Develop and manage staff schedules to ensure sufficient coverage for 24/7 operations.Coordinate scheduling needs with program managers and staff to meet service delivery goals.Carry out additional responsibilities as assigned.Qualifications:A diploma or associate degree in payroll, accounting, or a related field is required; equivalent experience may also be considered.Payroll Compliance Practitioner (PCP) certification is an asset.Strong foundation in payroll systems, accounting principles, HR practices, business regulations, and information systems.Must have familiarity with ADP.35 years of hands-on experience in payroll, ideally in a healthcare or non-profit organizational environment.Thorough understanding of payroll practices, employment standards, and tax laws.Previous experience using workforce scheduling software is preferred.High level of accuracy and analytical skills in handling payroll data.Excellent problem-solving abilities for resolving payroll and scheduling issues.Knowledgeable in time tracking and attendance technologies.Detail-oriented with strong data entry and record-keeping accuracy.Ability to handle confidential and sensitive information with integrity.Skilled in multitasking and meeting tight deadlines.Comfortable working across departments like HR and finance.Strong interpersonal and customer service skills for handling employee concerns.Effective written and verbal communication skills.Well-organized with strong time management and task prioritization abilities.Proficient in Microsoft Office, particularly Excel; experience with payroll software is beneficial.