Job Title

PLEASE READ:This is a 12 month contract to permanent.Minimum of 34 years of experience as an Assistant Property Manager, preferably in commercial or mixed-use propertiesThe successful candidate MUST be available to start ASAPCandidate must have experience JDEYour new company:Hays Specialist Recruitment has partnered with a property management company located in Toronto, ON. We are looking to hire a Assistant Property Manager to join their team on a contract basis of 12 months, which has the possibility of extension/ permanent. This candidate will be working from their Toronto Office on a full time basis.Your new role:Invoice Management: Act as the second approver for invoices in the Nexus system, ensuring accuracy and timely processing.Accounts Receivable: Follow up with the Property Administrator (PA) on outstanding A/R and assist with collections as needed.Financial Reporting: Prepare and maintain Statements of Accounts using Excel; assist with quarterly financial reporting and variance analysis.Tenant Relations: Respond promptly and professionally to tenant inquiries and concerns, ensuring high levels of tenant satisfaction.Work Order Oversight: Monitor and manage tenant service requests and complaints through the Angus system, ensuring timely resolution.Administrative Support: Maintain PO logs and other operational records in Excel; assist with lease administration and document management.Collaboration: Work closely with the Property Manager and other team members to ensure smooth operations and compliance with company policies.Qualifications:Experience: Minimum of 34 years of experience as an Assistant Property Manager, preferably in commercial or mixed-use properties. Residential experience will be considered for candidates with strong transferable skills.Technical Skills:Proficiency in JDE (JD Edwards) and Nexus systems.Strong working knowledge of Microsoft Excel (basic formulas, data entry, SUM functions) and Word.Communication: Excellent verbal and written communication skills; ability to interact effectively with tenants, vendors, and internal teams.Organizational Skills: Strong attention to detail, ability to multitask, and manage time effectively in a fast-paced environment.Preferred Attributes:Self-starter with a proactive approach to problem-solving.Strong interpersonal skills and a customer-service mindset.Ability to work independently and as part of a collaborative team.