Job Title

Position: Receptionist & Boardroom Services Assistant Location: Pickering Salary: Competitive and based on experience Job Type: Full-time Join a highly regarded and professional legal team where first impressions matter. Our client is currently seeking a friendly, organized, and service-oriented Receptionist & Boardroom Services Assistant to be the face and voice of their firm. This role is ideal for someone who enjoys connecting with people, managing a dynamic front desk environment, and playing a key part in delivering a premium client experience. Reporting directly to a Partner, youll be the first point of contact for clients and visitorsboth in-person and over the phoneand will play a key role in creating a welcoming, professional atmosphere. If you''''re someone who thrives in a fast-paced environment, takes pride in your work, and enjoys being the go-to person in the office, wed love to hear from you. What Youll Be Doing: - Greet and welcome clients, guests, and vendors warmly and professionally - Notify lawyers and assistants of client arrivals and provide clear directions to meeting rooms - Assist with general inquiries and ensure clients are connected to the right team member - Coordinate boardroom bookings and ensure meeting rooms are client-ready at all times - Manage guest access and temporary pass cards, and log all visitors in accordance with security protocols - Ensure front desk and lobby areas are kept tidy and organized - Provide light administrative assistance, including handling couriers, incoming mail, and requests from legal professionals - Collaborate with administrative teams to ensure smooth day-to-day operations - Handle a high volume of incoming calls with professionalism and accuracy - Route calls to the appropriate individuals and departments efficiently - Manage general inquiries and cold calls with professionalism, recording and passing along important information What Were Looking For: - Completion of high school (Post-secondary education is an asset) - 3+ years of experience in a receptionist or switchboard role, ideally within a professional services or legal environment - Excellent verbal communication and interpersonal skills - Are known for your attention to detail and organizational abilities - Thrive in client-facing roles and enjoy helping others - Can handle competing priorities with poise and professionalism - Are confident using basic office software and telephone systems Why Join Us? - Be part of a respected and collaborative legal team that values professionalism and warmth - Gain exposure to a dynamic legal environment and contribute to a great client experience - Work in a well-appointed office space where your role is visible and valued To apply, please send your resume in Word format to Christina Cerra at christina.cerra@quantum.ca. REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.