Job Title

Why Work for Toronto Foundation for Student Success (TFSS): Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations to provide safe and inclusive programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto. We are seeking a motivated and organized Program Administrator to join our team. In this role, you will play a vital part in ensuring the smooth operation of our beyond 3:30 and Clinics programs through exceptional administrative and operational support. Maintain accurate data entry and upkeep of data management systems for both beyond 3:30 and clinics Input data for the visual acuity testing results and screening outcomes Manage the migration of student data into CDS Maintain network drive files, including success stories, photographs, video clips File monthly online reports to Ministry of Tourism, Culture & Sports (MTCS) Create and manage SharePoint and OneDrive infrastructure for efficient sharing and submission of beyond 3:30 program documents Leverage online platforms to enable program operation Complete purchasing requests for office supplies, clinic supplies, printing, and other occasional items Maintain the supply and inventory list for programs Delivery of supplies to program sites as needed Minimum 3 years experience in program administration within a non-profit organization. Knowledge and experience in after-school and community-based programs are preferred. Some post-secondary education in Administration or a relevant field. Ability to maintain complete and accurate data records Ability to quickly learn new software Excellent computer proficiency (MS Office Word, Excel and Outlook) Access to a vehicle, a valid drivers license and a clean drivers abstract Ability to travel to different program sites across the city as required Demonstrated ability to work effectively alone and in a team The regular work hours are Monday to Friday, 35 hours per week. This position is currently based in our Scarborough location (200 Poplar Road) and is eligible to participate in the hybrid/remote work program. Some travelling to program sites is required. TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at