Job Title

The Port of Argentia is seeking a Procurement/Document Control Coordinator to join its team. This role plays a key part in supporting the efficiency and cost-effectiveness of procurement processes within the organization. Job Description This full-time position involves conducting procurement activities, advising on improvements to procurement policies, and supporting the Quality Management System through execution of related document control activities. Procurement/Contracting Administration: Support the development of procurement processes to achieve cost savings; value generation; and improved health, safety, environment and quality (HSEQ) by identifying opportunity areas such as product standardization, supplier selection, and leveraging opportunities; Participate in the development of procurement tools such as templates, procedures, supplier profiles, approvals, and reviews; Ensure the execution of the Procurement Policy; Maintain the General Projects and Supplier Management System SharePoint sites; Ensure that POA suppliers are included on the Approved Supplier List; Develop the necessary competitive bid documents, as per policy requirements, through collaboration with content experts and HSEQ team members; Collate and develop supporting documentation during job planning, execution, and final closeout; and Ensure regular and ongoing communications with suppliers, operations, HSEQ, regulators, clients and other stakeholders. Procurement Coordination: Support negotiations for the procurement of materials and services to achieving business needs; Provide procurement subject matter expertise and seek out other advice when necessary; Follow POA best practices and standardization of procurement processes; Support Continual Improvement initiatives to improve supplier performance, innovation, value, and decrease costs; Proactively identify supplier value generation opportunities and recommend key actions to senior management and/or line managers; Support local procurement opportunities (communicating and advising on the execution of POA''s Procurement Policy); and Provide business support for the HSEQ systems. Document Control Activities: Provide support to the Quality Manager through execution of the QMS document control processes; Support the maintenance of the Document Management System (DMS) on SharePoint; Provide document control support on projects; Provide support in the creation, updates, approval, and distribution of controlled documents; Conduct document Quality Control checks to verify document format, grammar, and completeness; Ensure version control of documents in the DMS is maintained and that the correct versions are properly distributed and in use; Transmit documents to external parties as required; Ensure documents received from external sources are properly logged and communicated internally; Work with different departments and stakeholders to ensure document accessibility and understanding; and Provide support and training to users on the POA''s document management procedures and systems to ensure compliance to the requirements of the POA''s HSEQ Management System, regulators, and clients. Requirements Education and Experience Requirements: Degree or diploma in supply chain management, project management, logistics, business administration, or a related field considered an asset; At least 5 years of work experience in Procurement or Supply Management, and Document Management, preferably in an ISO 9001 environment; Proven expertise in procurement platforms, project coordination, document control, and Microsoft Office programs; Experience as it relates to finance and analysis in advising, reviewing, and interpreting policies and proposals on behalf of stakeholders and officials; Experience using a SharePoint based document management system; Valid Class 5 Driver''s License; and Experience in the Marine Industry considered an asset. Knowledge, Skills, & Attributes: In-depth knowledge of sourcing and procurement principles and best practices; Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk; Organizational skills to manage large volumes of documents and ensure they are properly controlled; Knowledge of document control processes; Ability to work both independently and collaboratively in a fast-paced environment; Strong analytical and problem-solving skills; Excellent verbal and written English communication skills; Excellent interpersonal skills; and Proficient with Microsoft Office Suite. Please submit a PDF version and clearly state the job title for which you are applying.