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Job Title: Receptionist / Executive Assistant / Office Administrator Location: On-site, [Toronto Downtown] Compensation: $50,000 $65,000 per year (based on experience) Industry: High-net-worth client services industry About the Role Our client is seeking a warm, organized, and professional Receptionist / Executive Assistant / Office Administrator to become the welcoming face of our firm and the go-to person for internal operations. This is a fully in-office role in Downtown Toronto that blends front desk responsibilities with executive support, client coordination, and general office administration. Were looking for someone who thrives in a people-focused, fast-paced environment and enjoys keeping things running smoothly. A type of person who takes initiative and adds positive energy to the space. Key Responsibilities Reception & Hospitality Act as the first point of contact for all clients and guests greet them warmly and offer hospitality (coffee, water, etc.) Maintain a professional and welcoming front-desk area Coordinate courier and mail services (shipping, receiving, deliveries) Serve as liaison with IT, building management, and other service providers for office needs and issues Executive Support (for Senior Management) Provide EA-level support to executives Manage inboxes, calendars, and travel arrangements Track follow-ups, prepare meeting materials, and support with ad-hoc administrative needs Maintain organization and oversight of time-sensitive priorities Client Coordination Support business development activities and client engagement Schedule meetings, send confirmations, follow-ups, and recaps Update CRM with meeting notes, tasks, and progress tracking Help coordinate client gifting, events, onboarding packages, and memorable experiences (e.g. Raptors tickets) Office & Culture Management Foster a positive office environment and warm team culture Maintain stock and inventory levels (supplies, snacks, kitchen items) Organize team events, staff birthdays, and anniversaries Support onboarding of new hires and internal coordination as needed Administrative Support Assist with data entry and reporting using Excel and CRM tools Support operations and record-keeping in QuickBooks (a bonus, not a must) Work closely with the Senior Administrator on new business and client service tasks What Were Looking For 2+ years in a Receptionist, Executive Assistant, and Administrative role Strong organizational skills and attention to detail Warm, polished, and client-friendly demeanour Proficiency with CRM tools, Microsoft Excel, and project/task management systems Experience in financial services or insurance is a bonus, but not required A self-starter who enjoys being the glue of the office