Why This Role MattersStep into a pivotal position at Affinity IFS & Artisan Corporation, two fast-growing Canadian businesses in real estate investment and facility services. Youll be the linchpin who keeps daily operations humming and supports our financial backbonewhile gaining unmatched visibility into strategic decision-making alongside the CEO and our CPA-led finance team.What Youll Do Office Leadership: Serve as the first point of contactgreet visitors, manage mail, stock supplies and ensure a seamless workplace. Coordinate executive calendars, prep materials for leadership meetings, and draft key correspondence. Identify and implement process improvements: from filing systems to new office technologies. Financial Support: Assist with month-end close: prepare P&L variance notes, balance-sheet reconciliations and summary reports. Handle billing & payments workflows: generate invoices, follow up on receivables, process vendor payments and manage HST/WSIB filings. Support payroll administration: benefits deductions, CRA remittances and accurate submissions. Maintain and refine financial dashboards in Excel; collaborate with our Director of Finance on audits and tax prep.Who You Are Hands-On Experience: Youve spent 13 years running billing, payments and day-to-day office managementenough to know the ropes, but youre not looking for a pure expert role. Smart & Energetic: You jump into new challenges with enthusiasm, learn quickly, and elevate every project you touch. Detail-Driven: You catch inconsistencies in a spreadsheet and inefficiencies in a workflow before anyone else. Self-Starter: You anticipate needs, solve problems independently and keep multiple priorities on track. Canadian Business Fluent: You understand Ontarios business culture, and you respect professional etiquette. Tech-Friendly: Excel is second nature; familiarity with QuickBooks, Sage, Yardi or similar systems is an asset.What We Offer Real Responsibility: This is a permanent role where youll own key functions in both operations and finance. Senior-Level Exposure: Work side-by-side with the CEO and CPA-qualified Director of Finance on high-impact projects. Career Growth: Deepen your expertisewhether you see yourself as a future operations lead, senior accountant or beyond. Competitive Package: Market-leading salary, benefits and a professional, on-site environment.Ready to Get Started?Send your resume and a brief note highlighting a time you balanced billing, payments or office projects. Well be in touch within one weekno well keep your resume on file delays. If youre the right fit, we move fast.
Job Title
Office Manager & Bookkeeper